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Commission on Information, Measurement, and Analysis (CIMA) Purpose and Operating Guidelines

1) Purpose

a) The Commission on Information, Measurement, and Analysis (CIMA) is one of the operational commissions of the Association of Public and Land-grant Universities (APLU).  CIMA creates space for APLU institutions to come together to create communities of practice around effective and efficient use of data and fiscal resources to guide campus planning and decision making.  Given the dispersion of activities and responsibilities within an institution that rely on the use of a vast array of data sources, CIMA provides opportunities for cross-functional discussions on how to more systematically create and improve the data infrastructure and the strategic analysis capacity, and fiscal and administrative management on campuses.

 

2) Membership

a) The Commission is intentionally designed to bring together senior administrators from different functional areas on campus – those who provide data as well as those who use data.  Therefore, the Commission is open to presidents, provosts, and other senior level campus decision-makers as well as senior administrators in more traditional campus data roles (institutional research, administration and finance, etc.), as well as leaders from other areas, including IT or data management, assessment and accreditation support, enrollment management, strategic planning, and institutional effectiveness.  

i) Commission members are eligible to serve on standing or ad hoc committees, working groups, and/or task forces created by the Executive Committee and will receive all communications addressed to CIMA members.

ii) Commission members are eligible to vote in Executive Committee elections and other matters designated by the Executive Committee.

iii) There is no limit on the number of Commission members from a given campus or system.

 

3) Meetings

a) The Commission shall meet at least twice a year, once during the APLU Annual Meeting and once during the summer. It may meet at other times if meetings are called by the Executive Committee.

 

4) Executive Committee and Officers

a) The activities of CIMA are overseen by an Executive Committee consisting of up to 16 members.  The Executive Committee usually meets five times a year: at the annual meeting, during the CIMA Summer Meeting, and three times by web conference. Other special meetings may be held as determined by the Chair and Chair Elect or by written request of a majority of the members of the Executive Committee.

b) The Executive Committee Officers consist of a Chair, a Chair Elect, a Secretary, and a Secretary Elect.  Officers are members of the Executive Committee and are elected every two years and serve four-year terms, two years as Officer Elect and two years as Officer.

i) The Chair of the Executive Committee serves for a two-year term and, during that term, serves as the Representative to the APLU Board of Directors.

ii) The Chair Elect of the Executive Committee serves for a two-year term immediately followed by a two-year term as the Chair of the Executive Committee and Representative to the APLU Board of Directors.

iii) The Chair and Chair Elect positions must be held by an institution or system President or Chancellor.

iv) The Secretary of the Executive Committee serves for a two-year term. The Secretary is responsible for ensuring that the Commission follows these operating guidelines in a consistent manner.   The Secretary also maintains the official record of decisions made by the Commission Executive Committee.

v) The Secretary Elect of the Executive Committee serves for a two-year term immediately followed by a two-year term as the Secretary of the Executive Committee.

c) The Executive Committee will include one Senior Business Officer, who will also serve as the chair of the Business Affairs standing committee.  

d) Representatives from CIMA to other Councils, Commissions and groups, e.g., Commissions on Competitiveness, Innovation, and Economic Prosperity (CICEP), Council on Academic Affairs (CAA), shall be appointed from the membership of the CIMA Executive Committee as deemed appropriate for three (3) year terms. 

i) Liaisons are expected to facilitate communication and interaction between the CIMA and the group they are appointed to and to report at each meeting of the Executive Committee.

e) Liaisons from other Councils, Commissions and groups who serve as liaisons to CIMA will be non-voting affiliate members of the CIMA Executive Committee. Scheduling of CIMA Executive Committee meetings will place priority on ensuring a quorum of voting members of the Executive Committee.

f) Executive Committee members are expected to attend Executive Committee meetings. Repeated failure to attend meetings without prior notice to the APLU CIMA Staff Liaison(s) may be grounds for removal by a majority vote of the Executive Committee.

i) The Executive Committee member involved shall be provided ten (10) business days’ notice and an opportunity to respond in person or in writing as the Executive Committee may determine.

 

5) Nominations and Elections

a) The election of Officers and Executive Committee members takes place at the business meeting of the Commission during the annual APLU meeting.  The Chair Elect and Secretary Elect automatically become the Chair and Secretary, respectively, at the annual meeting two years following their initial election.

b) The remaining nine (9) to twelve (12) members of the Executive Committee are elected on a rotating basis to serve three (3) year terms. 

i) Initial Executive Committee member terms are staggered such that future elections will replace approximately one-third of members each year starting with the third year of the Commission’s operation - in 2017.

c) The Executive Committee will appoint a Nominating Committee from the general commission membership to select a slate of candidates for the Executive Committee and officers as well as any other Commission positions.  

i) The Chair Elect of the Executive Committee serves as the Chair of the Nominating Committee. The Secretary Elect of the Executive Committee serves as the Secretary of the Nominating Committee.

ii) The remainder of the Nominating Committee will be selected from members of the Commission at large who are not members of the Executive Committee. 

iii) Members of the Nominating Committee serve for 2 year terms.

d) Vacancies arising between annual meetings will be filled by a majority vote of the Executive Committee upon recommendation from the Nominating Committee.  The person elected to fill the vacancy will serve for the remainder of the original member’s term.

 

6) Other Committees

a) CIMA will include a special standing committee on Business Affairs to support the interests of former Council of Business Affairs (CBA) members and to facilitate their long-term integration within CIMA.  

i) The senior business officer from the CIMA Executive Committee will serve as the Chair of the Business Affairs standing committee.

ii) The Business Affairs standing committee will appoint a representative to the APLU Board to serve in an advisory capacity on fiscal and administrative matters for a 30 month period beginning in June of 2016 until November of 2018 inclusive.

iii) The CIMA Executive Committee will evaluate the viability and determine the continuation of the Business Affairs standing committee after 30 months or during the November 2018 meeting.  

b) The Executive Committee may appoint a Programming Committee for either or both the Summer Meeting and/or the Annual Meeting. The Executive Committee may also elect to keep responsibility for programming for either or both the Summer Meeting and/or the Annual Meeting. The decision about responsibility for programming for each meeting must be made by vote of the Executive Committee at least one year in advance of each meeting to allow time for programming to be coordinated.

c) The Executive  Committee may appoint additional standing or ad hoc committees, working groups, and/or task forces as needed to accomplish the business of the Commission. Committee, working group, and task force charges will designate minimum expected operating guidelines for the appointed group as necessary.

Approved 11/2/2014

Updated 4/26/16

Download the Commission on Information, Measurement, and Analysis (CIMA) Purpose and Operating Guidelines

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