Skip Navigation
/sebin/h/i/page-bg-internal.jpg
/sebin/b/r/page-banner-pillars-UVA.jpg
Members

Council on Student Affairs Operating Guidelines

I. Mission and Purpose
A. The Council on Student Affairs (CSA) is one of the operational councils of the Association of Public and Land-grant Universities (APLU).
B. The purpose of the CSA is to provide both formal and informal forums for discussion and dissemination of information on issues related to student affairs programs at member institutions and on issues impacting the college student experience in general.  The CSA will advocate within APLU and work cooperatively with other Councils and Commissions to enhance institutional effectiveness and the student experience in the areas of co-curricular opportunities; personal and professional growth; matriculation, learning, progress, and completion; mental and physical health, wellness, and safety; and/or fundamental needs such as housing, financial aid, and/or dining.
 
II. Membership
A. The CSA consists of all of the Senior Student Affairs Officers (SSAOs) of APLU member institutions and university systems.
B. Members shall have the right to vote in CSA elections and on CSA business as part of their Council membership.
 
III. Definitions
A. APLU Board of Directors: The APLU Board of Directors is the governing and ultimate policymaking body of the association.  Under APLU’s bylaws, representatives from the association’s councils and commissions, six president/chancellor representatives, and five elected officers constitute the board.  Each representative is elected to a three-year terms, with the exception of the officers, who are elected to one-year terms.  The CSA will have one representative on the APLU Board of Directors
B. CSA Executive Committee (EC): The Executive Committee (EC) oversees the activities of the CSA. The EC is comprised of four to six (4-6) officers, three (3) six-member Classes, and up to three ex-officio members – the Representative to the Board of Directors and the Immediate Past-Chair or Co-Chairs. See section V for details.
C. CSA Classes: Each Class is comprised of six (6) SSAOs for a total of 18 Class members. See section V.B and V.C for details.
D. CSA EC Officers:  The officers shall consist of Chair or Co-Chairs, Chair- or Co-Chairs-Elect, one Secretary, and one Secretary-Elect. See section VI for details.
 
IV. Meeting of Members
The CSA meets twice yearly during the Business meetings held at both the APLU Annual Meeting and CSA Summer Forum.
A. The APLU Annual Meeting is typically held in early November.
B. The CSA Summer Forum is typically held in late June/early July.
 
V. Executive Committee
A. Powers and Duties. The Executive Committee (EC) oversees the activities of the CSA.  The EC organizes sessions, meetings, and/or activities held during the APLU Annual Meeting and CSA Summer Forum.  In addition, EC members assist the APLU CSA Liaison with outreach and engagement efforts for new CSA members.
B. Election/Term. The members of the EC shall be selected as described in paragraph C below.
1. Candidates shall assume office at the close of the fall Business meeting in which they are elected and shall serve until the close of the EC meeting held three years later.
2. A candidate for Representative to the APLU Board of Directors shall assume office at the close of the fall APLU Board of Directors Meeting in which they are approved by the APLU Board of Directors and shall serve until the close of the annual meeting of the Association three years later.
3. Mid-term resignations may result in term of less than three-years.
C. Membership/Qualifications. The EC of the Council shall be comprised of six officers, eighteen class members and one Representative to the APLU Board of Directors.  The Immediate Past-Chair or Co-Chairs serve as ex-officio members of the EC.
1. The eighteen members will be elected six at a time to serve three-year EC terms, resulting in overlapping terms of service.
a) A candidate for EC consideration shall be nominated by a Nominating Sub-committee. The composition of the Nominating Sub-committee is set forth in section VI.
b) The Nominating Sub-committee shall present at the summer Business meeting a six-member slate (a.k.a., Class).  The election of the Class will occur during the fall Business meeting.
c) Vacancies due to election to an officer position or resignation will be filled by the EC upon recommendation of the Nominating Sub-committee as soon as practical.
2. The Representative to the APLU Board of Directors is elected by CSA members and serves a three-year APLU Board term concurrently with a three-year EC ex-officio term.
a) A candidate for Representative to the APLU Board of Directors must have served on the EC for at least one three-year term and shall be nominated by a Nominating Sub-committee. The composition of the Sub-committee is set forth in section VI.
b) The Nominating Sub-committee shall present at the spring EC meeting candidates for Representative to the APLU Board of Directors. The election of the Representative to the APLU Board will occur during the summer Business meeting. Approval of the Representative to the APLU Board will occur during the fall APLU Board Meeting held during the annual meeting of the Association.
c) Vacancies due to resignation will be filled by election by the CSA members as soon as practical.
3. Immediate Past-Chair or Co-Chairs serve a one-year ex-officio term.
a) Duties of the Immediate Past-Chair or Co-Chairs. One Immediate Past-Co-Chair shall serve as the Chair of the Nominating Sub-Committee.
D. Meetings. Regular meetings of the EC shall be held three times each year during the APLU Annual Meeting, the CSA Summer Forum, and the NASPA Annual Conference.  Other special meetings may be held on call by the Chair or Co-Chairs or by written request of a majority of the members of the EC.
1. EC Members are required to attend EC Meetings. Failure to attend meetings without prior notice to the APLU CSA Liaison is grounds for removal as stated in paragraph G below.
E. Quorum; Voting. A majority of the EC Members shall constitute a quorum for the transaction of business at any meeting of the EC. Each EC Member shall have one vote. Voting by proxy is not allowed.
F. Resignation. Any EC Member may resign at any time by giving written notice to the APLU CSA Liaison. Vacancies on the EC shall be filled in accordance with paragraph C above as soon as practical. 
G. Removal. Any EC Member may be removed by a majority vote of the EC at any regular or special meeting of the EC at which a quorum is present, for (1) violation of these Operating Guidelines or (2) engaging in any other conduct prejudicial to the best interests of the Council. The EC Member involved shall be provided ten business days of notice and an opportunity to respond in person or in writing as the EC may determine. In these regards, the EC shall act on the basis of reasonable and consistent criteria, always with the objective of advancing the best interests of the Council. Vacancies on the EC shall be filled in accordance with paragraph C above as soon as practical.
H. Compensation. EC participation is voluntary and members are not compensated by the Council or APLU for services rendered.
 
 
VI. Officers
A. Enumeration of Officers. The officers of the EC shall consist of either Chair or Co-Chairs, Chair- or Co-Chairs-Elect, Secretary, and Secretary-Elect. The APLU CSA Liaison serves as the Treasurer of the Council.
B. Election/Term. The Officers of the EC shall be selected by the CSA members as described in paragraph D below. 
1. Candidates for Chair- or Co-Chairs-Elect and Secretary-Elect shall assume their –Elect office at the close of the fall Business meeting in which they are elected and shall serve until the close of the fall Business meeting held one year later. 
2. Candidates for Chair- or Co-Chairs-Elect and Secretary-Elect shall assume their Chair or Co-Chairs and Secretary offices at the close of the fall Business meeting following their election to the –Elect position and shall serve until the close of the fall Business meeting held one year later, unless that person is no longer SSAO of a member institution.
3. The Chair or Co-Chairs shall assume the role of Immediate Past-Chair or Co-Chairs and Ex-officio members of the EC at the close of the fall Business meeting held at the end of their one-year term.
4. Vacancies due to resignation will be filled by the EC upon recommendation of the nominating subcommittee as soon as practical.
C. Membership/Qualifications.
1. A candidate for EC consideration for Chair- or Co-Chairs-Elect and Secretary-Elect must have served on the EC for at least one year and shall be nominated by a Nominating Sub-committee. The composition of the Nominating Sub-committee is set forth in section VI.
a) The Sub-committee shall present at the summer Business meeting a slate for Chair- or Co-Chairs-Elect and Secretary-Elect. The election of the Chair- or Co-Chairs-Elect and Secretary-Elect will occur during the fall Business meeting.
D. Duties of the Chair or Co-Chairs.
1. The Chair or Co-Chairs are responsible for the following meetings held the calendar year after they assume the position: EC Meeting during the NASPA Annual Conference, CSA Summer Forum, and CSA-related sessions, meetings, and/or activities during the APLU Annual Meeting.
2. The Chair or Co-Chairs shall transition responsibilities to the Co-Chairs-Elect during the fall Business meeting held at the end of his/her one-year term.
E. Duties of the Chair- or Co-Chairs-Elect. 
1. The Chair- or Co-Chairs-Elect are responsible for the following meetings held two calendar years after they assume the –Elect position: EC Meeting during the NASPA Annual Conference, CSA Summer Forum, and CSA-related sessions, meetings, and/or activities during the APLU Annual Meeting.
2. The Chair- or Co-Chairs-Elect serve in a supporting role by assisting in the planning of CSA-related sessions, meetings, and/or activities held during the APLU Annual Meeting at which they will assume the role of Co-Chairs.
F. Duties of the Secretary.
1. The Secretary is responsible for taking and submitting notes for the EC Meetings held during the NASPA Annual Conference, CSA Summer Forum, and APLU Annual Meeting and Business Meetings held during the CSA Summer Forum and APLU Annual Meeting.
2. The Secretary-Elect fills in for the Secretary as needed.
 
VII. Nominating Sub-Committee
A. Powers and Duties. The Nominating Sub-Committee shall nominate candidates for the six-member slates (a.k.a., Classes), Representative to the APLU Board of Directors position, and Co-Chairs-Elect and Secretary-Elect Officer positions. See sections IV.C and V.C.1.a for the timelines of nominations.
B. Enumeration of Members. The members of the Sub-Committee shall consist of the Immediate Past-Chair or one Immediate Past-Co-Chair, who shall also serve as the Chair of the Sub-Committee, the Chair or one Co-Chair, the Chair-Elect or one Co-Chair-Elect, and one Representative from each of the three Classes.
1. Appointments of Representatives to the Sub-Committee will be made by the Chair/Co-Chairs and Chair-/Co-Chairs-Elect.
C. Membership Combinations. Class Representatives to the Sub-Committee cannot also hold a CSA Officer position, except the offices of Secretary and Secretary-Elect.
1. In the event a Representative to the Sub-Committee is elected to a Chair/Co-Chair, or Chair-/Co-Chair-Elect position a new Representative to the Sub-Committee will be appointed by the standing Chair or Co-Chairs and Chair- or Co-Chairs-Elect. 
D. Terms of Service.
1. The Immediate Past-Chair/Co-Chairs, Chair/Co-Chair, or Chair-/Co-Chair-Elect will serve a one-year term on the Sub-Committee concurrent with their Officer position.
2. Class Representatives to the Sub-Committee will serve on the Sub-Committee for the duration of their EC term. See paragraph B.1 above for additional guidelines. 
a. The appointed Class Representative shall assume membership on the Sub-Committee at the close of the fall Business meeting in which they are elected.