Staff Associate for International Programs
Full time, full benefits
Association of Public and Land-grant Universities
Vice President for International Programs
Bachelor’s Degree required
3+ years of relevant experience preferred
The Staff Associate works with the Vice President (VP), Associate Vice President of International Programs, Senior Councilor for the Board for International Food and Agricultural Development (BIFAD), Assistant Director for International Development and Programs and the Assistant Director for International Issues, Congressional and Governmental Affairs. The candidate is expected to perform administrative duties at a high level, including event planning, reporting of expenditures, and office management. The candidate should have excellent oral and written communications skills, be able to manage time and multiple projects efficiently, be competent in computer software and communications/social media applications and provide exemplary customer service.
- Perform all administrative duties for International Programs staff (50% of the time). This includes reimbursements, managing/monitoring calendars, scheduling conference calls, correspondence, editing/formatting documents;
- Perform all administrative duties for BIFAD (50% of the time), same as above.
- Be familiar with international program issues and interact with external counterparts at member institutions or other organizations;
- Compile data for grant reports, prepare agendas and background materials, arrange meetings, and record and distribute meeting proceedings;
- Maintain databases and create spreadsheets;
- Provide logistical coordination and event management for small to large meetings/workshops/forums, serving as logistical lead and hotel contact point;
- Assist with the logistical coordination for webinars and other virtual meetings;
- Travel to assist with meetings (typically 3-4 times per year, domestically and internationally);
- Make travel arrangements for International Programs team members and meeting speakers as requested;
- Assist with monitoring departmental and grant contract budgets;
- Work with Public Affairs and the IP team on website pages and external communications;
- Work with other APLU offices to respond to requests from other offices and communicate to International Programs staff about relevant internal administrative APLU issues/policies and or any other information relevant to IP program staff;
- Other duties as assigned.
- Excellent oral, written, organization, and time management skills;
- Ability to manage a diverse workload;
- Works well with a team and takes initiative on projects when appropriate;
- Knowledge of, experience with, and/or willingness to learn about new and emerging electronic technologies (for example: webinar software, Google Docs) to support the work of the department;
- Ability to prioritize projects, problem-solve and exercise good judgment;
- At least 2 years’ experience with event planning;
- Proficiency with Office 365 or later (Word, Excel, PowerPoint and Outlook);
- Experience working with customer relationship management (CRM) system and with a website content management system preferred;
- Knowledge of higher education internationalization or international development preferred.
The Association of Public and Land-grant Universities is a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico. With a membership of 237 public research universities, land-grant institutions, state university systems, and affiliated organizations, APLU's agenda is built on the three pillars of increasing degree completion and academic success, advancing scientific research, and expanding engagement. The association's work is furthered by an active and effective advocacy arm that works with Congress and the administration as well as the media to advance federal policies that strengthen public universities and benefit the students they serve.
APLU undertakes a wide array of projects and initiatives along with its members and provides a forum for public higher education leaders to work collaboratively and better meet the challenges and opportunities facing public universities. Annually, APLU member campuses enroll 4.9 million undergraduates and 1.3 million graduate students, award 1.2 million degrees, employ 1.2 million faculty and staff, and conduct $43.9 billion in university-based research.
Send cover letter and resume along with two writing samples to APLU’s Human Resources Department: firstname.lastname@example.org with the subject line: “Staff Associate, International Programs”. Resume review will begin May 14, 2018.
APLU is an Equal Opportunity Employer