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University of Idaho
University Research (Div)
Website URL:
Posted: 10/20/2015
Compliance Coordinator

Compliance Coordinator

Classification Group Title: Compliance Consultant

Location" Moscow

Division/College: University Research (Div)

Department: University Research

FLSA Status: Overtime Exempt

Employee Category: Exempt

Pay Range: $37,461 - $47,445 or higher depending on experience

Salary Grade: 7

Type of Appointment: Fiscal Year

FTE: 1.0

Full Time/Part Time: Full Time

Position Summary: 

The Research Compliance Coordinator (Conflict of Interest (COI); Responsible Conduct of Research (RCR); and Export Control (EC) Coordinator) oversees the development and management of research regulatory compliance efforts as required by the state and federal laws and university policies and procedures including oversight of committees that review and approve conflicts of interest, consulting activities, nepotism, research misconduct, and export controls. The position writes and maintains policy and procedures, training, ethics, and operating protocols for the activities listed above. This position is the university's subject matter expert regarding conflicts of interest, research misconduct, and export controls within the university. Responsibilities include assisting University Conflict of Interest Committee (UCOIC) and Research Financial Conflict of Interest (RFCOI) Chair(s), the Research Compliance Officer, and Export Control Officer with implementation of the COI/RCR/EC procedures, regulations, and compliance as it pertains to researchers and sponsors; and providing advice and guidance to faculty, staff, and student researchers on the same. The COI/RCR/EC Coordinator is essential to ensuring all COI and FCOI disclosures are appropriately routed and reviewed in compliance with statutes, regulations, and University of Idaho policies. In addition, the coordinator will provide training on standard operating procedures and regulations to faculty, staff, and student investigators both on and off the Moscow campus. The COI/RCR/EC Coordinator also provides guidance to the UCOIC and RFCOI committees.

The COI/RCR/EC Coordinator accomplishes a wide variety of tasks with considerable independence and must exercise discretion in applying policies and procedures using professional judgment, demeanor, and in a manner that promotes a positive image for the Office of Research and Economic Development. COI/RCR/EC Coordinator ensures safeguards to the flow of sensitive and confidential information.


Job Duty Function: Provide conflict of interest, responsible conduct of research & export control expertise

Job Duties/Responsibilities

• Maintaining knowledge and understanding of the federal, state and University conflict of interest policies and its regulations, the Public Health Services (PHS) Policy and National Science Foundation (NSF) Policy on Conflict of Interest, and other applicable state and university laws, regulations, and policies;

• Maintaining knowledge and understanding of federal export control and responsible conduct of research policies and regulations, and other applicable federal, state, and university laws, regulations, and policies;

• Interpreting and applying federal and state laws, regulations, and policies, and institutional policies and procedures to ensure institutional compliance;

• Developing written guidelines to improve communication and understanding of conflict of interest, responsible conduct of research and export control research requirements and procedures to principal investigators and the university community at large;

• Participating in COI/RCR/EC program development, implementation, and evaluation as related to the missions of the UCOIC and RFCOI committees and the University RCR and EC programs;


• Coordinating COI/RCR/EC regulatory processes;

• Developing and implementing a communication strategy regarding relevant compliance issues and external audit information and disseminating critical communications to relevant senior administrations and/or committees;

• Developing, coordinating, and tracking COI/RCR/EC training required by the current institutional policies, federal regulations, and state laws;

• Designing, implementing, and monitoring an effective COI/RCR/EC program and coordinating university-wide initiatives to prevent, detect, and respond appropriately to compliance risks.

Job Duty Function

Contributing to optimal performance of the UCOIC and RFCOIC

Job Duties/Responsibilities

• Developing and delivering COI/RCR/EC training to a diverse community of committee members, academic, clinical, and research faculty, staff, and students;

• Conducting literature reviews and preparing reports for the appropriate COI committee or responsible official on best practices with regard to scientific, ethical, and existing and proposed regulatory topics;

• Managing committee meetings by developing schedules, preparing committee and subcommittee agendas, assigning reviews to designated committee members, preparing member packets, taking minutes, and all additional committee meeting functions;

• Preparing meeting reports and correspondence that conveys the appropriate COI committee's deliberations and contingencies for approval of research activities;

• Coordinating, preparing, and managing logistics of all external audits and/or implementing appropriate corrective action plans.

Job Duty Function

Provides direct support to investigators

Job Duties/Responsibilities

• Advising investigators on conflict of interest submissions and serving as point of contact for conflict of interest, responsible conduct of research, and export control related questions;

• Preparing the initial draft of a conflict of interest management plan and reviewing draft with the investigator/faculty member before submission to the appropriate COI committee;

• Serving as a technical expert and initial contact between investigators and the COI committee or administrative staff on RCR or EC questions and/or issues;

• Providing consultation, assistance, and dissemination of information regarding the review process;

• Screening new and renewal submissions to bring them into compliance with minimum review standards;

• Assisting investigators making modifications to submissions as requested by appropriate COI committee or to be consistent with University policies.

Job Duty Function

Contributes to the success of the department, division, and university

Job Duties/Responsibilities

• Participating in special projects as assigned

• Attending university meetings and training as applicable

• Other duties as assigned.

Position Qualifications

Minimum Qualifications

Education: Bachelor's degree in a field relevant to this position.

Experience: Three years of experience in research, legal, or compliance environment, or five years of progressive experience in research administration with extensive emphasis relative to this position.

Preferred Qualifications


• Experience with export control policies, procedures, and federal regulations;

• Experience working in an academic setting;

• Experience creating online training and teaching/training various size groups;

• Interpreting and applying regulations, policies, and procedures;

• Independently researching, compiling, developing, and summarizing material for reports, and analyzing information;

• Identifying complex problems, defining alternatives, and developing recommendations for management/administrators;

• Working with research compliance issues in a professional setting;

• Experience in a confidential setting;


• Excellent written and oral communications skills;

• Strong interpersonal skills and proficiency in written, verbal, telephone, and group communications;

• Effective presentation, public speaking, and training skills;

• Strong attention to detail with a high degree of accuracy in work.


• Integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes;

• Identify and implement actionable steps to resolve problems;

• Balance competing demands for time and prioritize workload to meet strict deadlines;

• Work independently with minimal direction and as a team member in a collaborative, supportive manner;

• Exercise independent judgment based on an understanding of organizational policies and activities.

Posting Information

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Posting Date


Closing Date


To apply, please visit:

Background Check Statement

Applicants who are selected as final possible candidates may be required to pass a criminal background check.

EEO Statement

The University of Idaho is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, disability, sexual orientation, gender identity/expression or any other reason prohibited under Federal, State, or local laws. EOE AA/M/F/D/V