Working title: Human Resources Consultant
Location: Coffey Hall, St. Paul Campus
Appointment: Full-time, academic administrative, Human Resources Consultant 1, Job code 9356C1
Reports to: Human Resources Director
Application Deadline: October 16, 2017 review of application will begin; open until filled
The University of Minnesota Extension is the major outreach arm of the University of Minnesota, a land grant institution with a mission to serve the public through applied research and education. The mission of the University of Minnesota Extension is: Making a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension educational programs are organized and delivered through four structural units designated as Extension Centers, each lead by an Associate Dean. These Extension Centers include: Family Development; Youth Development; Community Vitality; and Agriculture, Food and Natural Resource Sciences.
About Extension Human Resources delivery:
Extension is a large University collegiate unit with staff located on campuses and in offices throughout the state. http://www.extension.umn.edu
The statewide geography, dynamic staffing structure, staffing mix and funding add complexity to delivering human resources. 65% of Extension’s staff is located in greater Minnesota. Managers and supervisors are equipped to work and supervise by a distance.
Extension’s mission support operations are centralized and the human resources office is located on the St. Paul Campus. Because of its outreach mission Extension has numerous partnerships with other University colleges, Minnesota’s counties, other entities and stakeholders. Payroll is managed by human resources and Extension finance and planning is a close partner.
About this position:
This position is a close strategic partner with the human resources director who leads the delivery of human resources for the college. Because of Extension’s size and volume, variety and uniqueness of human resources needs, both the director and this position each manage his or her own complement/subset of human resources projects and business processes and provide consulting to deans, directors, managers and staff. This position also manages the day to day and strategic operations of payroll and federal benefits processing that include technical systems integration between the University’s PeopleSoft system and Extension’s tertiary systems.
Provide human resources consulting-- 40%:
· The areas can include and are not limited to nearly all of the University human resources functions, hiring, termination, performance management, supervisor/manager/employee coaching, employment relations and contracts advising, leaves and the interplay with laws and policies for FMLA/disability/benefits/pay, job classification, compensation, complaints, etc.
· Analyze, use coalitions and facilitation skills, provide advice and solve complex problems at a variety of organizational levels in accordance with Extension and University policies
· Scan the organization for areas that may require developing or streamlining of business practices, policies, training and/or communication and create and implement according to needs
· Liaison with central University offices such as Office of Human Resources, Office of the General Counsel, Equity and Diversity (EOAA, U Return), etc.
Design, develop, manage, implement and direct required and optional human resources projects and business processes-- 30%:
· Projects and business processes vary, evolve and change depending on organizational and University HR needs. Analysis of issues to identify root problem and impacts across the collegiate unit are required. Recommendations and changes to business processes often require short term and long term implementation and review periods for new approaches and best practice determinations. Consulting with Extension leadership, University partners (OHR: HR Consultants, HRMS, Benefits; Equity & Diversity), and Extension systems analysts are often needed. Recent examples included:
* Family Medical Leaves business process
* Federal benefits deductions business process
* Large work group compensation studies
* Annual salary increase processes including merit increase process design/re-design
* Supervisory core training
* Hiring process analysis and design
* Diversity and inclusion related to data, recruiting, and retention
* Payroll business process
* Time and absence businesses processes
* Hiring for work groups - efficiency in the business processes (kaizen)
* Recruiting business process
· Determine appropriate messaging, identify appropriate methods of messages/information and manage the implementation processes, for example: organizational communication (newsletters, webinars, HR intranet, job aides, targeted list serves etc.)
· Determine method and provide training (work groups, staff meetings, webinars, conference calls, web site, etc.)
· System approach to improving business processes to include technical systems integration between the University’s PeopleSoft system and Extensions tertiary HRIS and Extension department processes.
Manage centralized processing payroll/Federal benefits unit-- 20%:
· Supervise and develop two full-time staff. Empower staff to find their own solutions and provide growth opportunities
· Ensure payroll data and federal benefits deductions data is audited, analyzed and delivered for compliance and reporting. Determine and redesign efficient business processes that provide a high degree of accuracy with payroll accounting, employment policy compliance that also creates an atmosphere of joint responsibility for getting the work done in the best way possible.
· Collaborate with the finance and planning director and accountants to manage procedures that affect both units such as payroll actions, position budgeting, annual merit salary increase processes, etc.
· Serve as Human Resources Management System (HRMS) key contact for Extension and University systems. Approve access requests.
· Advise on University payroll policies and procedures, Federal and State FLSA regulations and their intersections with employment contracts
Manage HR data and systems integration--10%:
· Serve as the data expert
· Ensure data integrity (both at entry and in reports)
· Intake and perform needs assessments. Design/create reports according to needs and provide analysis and context on information provided. Write queries when needed.
· Create and analyze metrics to inform short term and long term business decisions
· Delegate straight-forward report needs
· Provide legible information and advice for complex and sometimes nuanced data within reports
· Liaison to Extension HRIS developers regarding highly complex or unique business process needs
· Develop and use knowledge and expertise on all available reporting tools
· Liaison to Central HRMS regarding system development needs for unit. Advocate for Extension business needs on University advisory and special committees
· Determine and maintain archives for complex reports that need refreshing for future use
This is a full-time, annual appointment in the University’s Professional and Administrative job category as Human Resources Consultant 1, job code 9356C1. Review for renewal occurs each fiscal year, approximately mid-June, and renewal is contingent on performance, funding and administrative needs.
University benefits apply https://humanresources.umn.edu/benefits
Occasional travel around the state may be required. This person is expected to use a personal vehicle with required insurance. Expense reimbursement will be made according to University policy.
Bachelor’s degree in human resources or a related field. Five years of progressive, related human resources generalist experience in most human resources operational areas. Experience includes advising and coaching managers, supervisors and staff. Experience includes substantial project management from needs assessment through implementation and evaluation
Master’s degree in a related field. Five years of University of Minnesota human resources generalist experience including expertise in the University’s HRMS system. Experience includes evidence of payroll/finance principles, data reporting and supervision. Human resources experience in a labor represented environment.
Evidence of excellent knowledge, skills and abilities in:
Complex problem solving, oral and written communication, customer service, team player, facilitation, positive, calm demeanor, diversity and inclusion, confidentiality, organizational, collaborative, and analytical.
Job Opening ID: 320189
Please apply online: http://www.extension.umn.edu/about/employment/ or call 612-624-3717.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position. Complete the brief application and include the following attachments with your online application.
● Cover letter
● Transcripts for all college work (unofficial transcripts are acceptable).
● Names and contact information for three professional references.
For questions about applying online, contact:
Extension Human Resources
For questions about this position:
Extension Human Resources Director
Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there.
To request an accommodation during the application process, please e-mail firstname.lastname@example.org or call (612) 624-UOHR (8647).
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota Extension shall provide equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.