The Office of the Vice President for Research (VPR) at Oklahoma State University is seeking applicants for the full-time position of Manager. This position will provide direct coordination and high-level administration and managerial support to the VPR, program and special event management, advice and direction for efforts in research communications and publication design.
Specific responsibilities include, but are not limited to:
1) Office administration and supervision: a. Provide direct coordination and high-level administration and managerial support to the VPR. b. Serve as operational liaison between divisional units and the office of the VPR. c. Hire, evaluate and provide any disciplinary action to direct reports and students employees. d. Perform evaluations of selected staff members. e. Serve on search committees. f. Develop office policies and procedures. g. Create and maintain position descriptions for direct reports. h. Determine hiring and raise program suggestions for VPR administrative direct reports. i. Authorize work schedules and leave for direct reports. j. Authorize and approve all office, computer and video related expenditures. k. Ensure the accuracy of on- and off-campus distribution lists. l. Create and maintain any necessary position handbooks. m. Lead technology development and web development in supporting units in the VPR division, to include: troubleshooting, procurement, web page design, maintenance and training. n. Direct the logistics of any maintenance, restructuring or remodeling as needed.
2) Program and event management. a. Direct and oversee VPR Events, such as OSU Research Week (RW), to include managing complex issues involving the development, planning and promotion of events. b. Direct and oversee the Niblack Research Scholars program, to include providing professional interaction with donors as needed, managing complex issues involving the call for nominations, identifying and serving as selection committee liaison, award notifications, matriculation of students, interpretation of policies, publications, promotions and detailed planning of annual presentations and visit by donors. c. Manage the award process for the Regents Distinguished Research Awards, to include managing complex issues involving the call for nominations, selection committee liaison, interpretation of policies, award notifications and promotions. d. Manage the submission of OSU's nominations for Research Day at the Capitol e. Manage the award process for the Cox Fellowship for Research in Genetics, to include managing complex issues involving the call for nominations, selection committee liaison, interpretation of policies, award notifications and promotions. f. Manage the award process for the President's Fellows Faculty Research Program, to include managing complex issues involving the call for nominations, selection committee liaison, interpretation of policies, award notifications and promotions.
3) Research communications: a. Direct the development, content and maintenance of the VPR web pages. b. Ensure completion of videos of VPR programs and activities for special events and related web pages. c. Provide advice and direction for the annual research magazine. d. Provide advice and direction for news stories. e. Design and provide advice for fall and spring newsletters. f. Coordinate submission of the Research section in the University catalog. g. Manage the VPR annual research magazine and newsletter distribution lists. h. Ensure VPR informational packets are current and available.
4) Publication design - Design VPR publications as necessary to include newsletters, presentation materials, brochures, posters, final reports, Research Week and other special events promotions, etc. Travel may be required for professional development and continued training.
Typical work schedule is Monday - Friday, from 8:00am - 5:00pm. However, due to deadlines and special events, additional hours will be required.
Minimum qualifications: Bachelor degree and 4 years of related experience. Proficient computer skills, which include MS Office applications, database applications and web page design. Solid interpersonal skills, including the ability to communicate effectively with a diverse audience of professionals. Excellent written and verbal communication skills. Must be detail oriented, possess superb organizational skills, and be able to handle multiple projects simultaneously. Demonstrated ability to coordinate multiple tasks in an organized manner while carrying out tasks accurately. This position requires an independent, trustworthy and professional person with the ability to handle very confidential and sensitive information.
Apply online at https://okstate.csod.com/ats/careersite/JobDetails.aspx?id=2992 for consideration. Applications must be submitted electronically and will be accepted until a successful candidate is selected, however, interested parties are encouraged to submit their materials by March 17, 2017, to receive optimal consideration.
For assistance with the on-line application process or to request an accommodation to enable application, contact OSU Human Resources, 106 Whitehurst, Stillwater, OK 74078 or call 405-744-7401. Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity and all qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, disability, protected veteran status, or other protected category. OSU is a VEVRAA Federal Contractor and desires priority referrals of protected veterans for its openings. OSU will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)