The Administrative Heads Section (AHS) is a unit of the APLU Commission on Food, Environment, and Renewable Resources (CFERR) of the Board on Agriculture Assembly (BAA). Members of the section are the chief administrators of the APLU-member universities’ agricultural programs.

AHS Rules of Operation

ARTICLE I. NAME

The name of the organization shall be the Administrative Heads Section, Board on Agriculture Assembly (BAA), Association of Public and Land-grant Universities (APLU), hereinafter called AHS.

ARTICLE II. PURPOSE AND OBJECTIVES

Section 1. To provide leadership and organizational coordination at the national level to identify and address programmatic priorities for agricultural, natural resources, and human resources in the U. S. land-grant and non-land-grant members of the APLU Board on Agriculture Assembly.

Section 2. To work with the other units of the Board on Agriculture Assembly to coordinate the various aspects of agricultural and natural and human resources programs and bring consistency and coherence to these programs in the national land-grant system.

Section 3. To encourage, review, evaluate, and recommend cooperative programs and activities within the APLU Board on Agriculture Assembly and with other appropriate external organizations and entities.

Section 4. In fulfilling these purposes, the AHS shall work in coordination with the other units of the APLU on Agriculture Assembly to:

a. Serve as a sounding board for emerging issues and develop public support for land-grant programs.

b. Communicate program priorities and fiscal needs to the Congress and other appropriate planning and funding sources.

c. Initiate and offer leadership and collaboration in any activity deemed to be of benefit in promoting a more futuristic, innovative, and integrated land-grant system.

ARTICLE III. MEMBERSHIP

Section 1. AHS shall consist of all administrative heads of agriculture programs at the 1862 and 1890 land-grant colleges and universities of the 50 states, American Samoa, Guam, Micronesia, Puerto Rico, U. S. Virgin Islands, and the District of Columbia; and, the following non-land-grant members of APLU: Arkansas State University, Arizona State University, Southern Illinois University at Carbondale, Illinois State University, Texas Tech University, and California State Universities at Fresno and San Luis Obispo. All members of the Association of Canadian Faculties of Agriculture and Veterinary Medicine shall be considered members of the Section by virtue of their institutional membership in the Association of Public and Land-grant Universities. The Chair of CARET shall be an ex officio member.

An Administrative Head is defined as a person providing primary leadership for food, agriculture, and natural resources programs at the college or campus or statewide level and may include not more than two individuals from the above institutions.

Section 2. Any institution not paying all of its assessments for the Board on Agriculture Assembly, its various section, and the Council for Agricultural Research, Extension, and Teaching (CARET) by August 1 in the billable year will be denied all rights and privileges within the BAA until all assessments are deemed paid in full by APLU.

a. Individuals from a non-paying institution will be unable to participate in any election conducted by the BAA.

b. Individuals from a non-paying institution will be removed from the mailing lists of APLU and its advocacy organization.

c. Individuals from a non-paying institution will be denied the ability to hold elective or appointive office within any part of the BAA or its various sections, including CARET.

d. The Executive Committee of the Administrative heads Section may vote to forgo the penalty phase for non-paying institutions in the event of a natural disaster or some other catastrophic event that might affect their ability to pay the yearly assessments.

ARTICLE IV. COMMITTEES

Section 1. Executive Committee

a. The Executive Committee shall consist of the AHS Chair, Chair Elect, Secretary, immediate Past Chair, plus two representatives from each of the five regions (Northeast, North Central, South, West, and 1890s), and chair-elect of the Board on Agriculture Assembly. Regional representatives are the regional chairs and chairs-elect. In addition, the Executive Committee will include the Chairs and Chairs-Elect of the Policy Board of Directors, the BAA Budget and Advocacy Committee (BAC), and the Committee on Legislation and Policy (CLP). The Association of Canadian Faculties of Agriculture and Veterinary Medicine shall designate a representative to serve as an ex officio member of the Executive Committee.

b. The Executive Committee shall meet at least twice each year, the times to be set by the Chair. Additional meetings may be called at the discretion of the Chair.

c. The Executive Committee is empowered to act on behalf of AHS between regularly called meetings of the Section. All actions of the Executive Committee will be presented at the next meeting of AHS for approval.

Section 2. Nomination Committee

a. The Nomination Committee shall consist of the Past Chair who serves as the chair of the Committee, plus the Chair and Chair-elect from each of the five regions (Northeast, North Central, South, West, and 1890s).

b. The Nominations Committee shall meet at the call of the Committee Chair and is empowered to recommend a slate of nominees:

(1). One nominee to be elected Secretary; The Secretary nomination will be rotated among the five regions in the following sequence: West, Northeast, South, North Central, and 1890s.

(2). The sitting Chair-Elect for a vote of affirmation to succeed to Chair. (See Article VII, Section 2d);

(3) The sitting Secretary for a vote of affirmation to succeed to Chair- Elect.(See Article VII, Section 3e).

Section 3. Ad Hoc Committees

Ad Hoc Committees, as are deemed necessary, may be established and appointed by the AHS Chair.

ARTICLE V. MEETINGS

Section 1. There shall be at least two AHS business meetings each year with the date of the first one coinciding with the annual Joint CARET/AHS Meeting. The second meeting shall occur in the fall in conjunction with the Annual Meeting of APLU. Other meetings may be scheduled by the Chair, as needed.

Section 2. The standing committees will meet at the call of their respective chairs.

Section 3. The Executive Committee shall meet at least twice per year. (See Article IV,Section 1b).

ARTICLE VI. OFFICERS

Section 1. The officers of AHS shall be the Chair, Chair Elect, and Secretary each serving a one-year term. The slate of names will be presented for action by the Nominations Committee at the fall AHS business meeting.

In the event that the Chair is unable to complete the designated term of office, the Executive Committee shall appoint a replacement to complete the unexpired term.

In the event that the Secretary or Chair-Elect is unable to complete the designated term of office, the Executive Committee shall recommend a replacement who will complete the unexpired term and succeed subsequently to the next position, as detailed in Article VII, Sections 2d and 3e.

ARTICLE VII. DUTIES OF OFFICERS

Section 1. The Chair shall:

a. Be the official representative of AHS and the Executive Committee.

b. Perform the duties prescribed by these Rules and by the parliamentary authority adopted by AHS.

c. Pass onto the next Chair all material pertinent to the office.

d. Succeed to Past-Chair the year following the designated term as Chair.

Section 2. The Chair-Elect shall:

a. Be the official representative in the absence of the Chair.

b. Perform the duties prescribed by these Rules and by the parliamentary authority adopted by AHS.

c. Pass on to the next Chair- Elect all materials pertinent to the office.

d. Succeed to Chair and Past- Chair in successive years, following the designated terms as Chair-Elect and Chair.

Section 3. The Secretary shall:

a. Record the proceedings of all meetings of AHS and the Executive Committee.

b. Provide each AHS member with copies of the minutes of the meetings of the Executive Committee and the Section.

c. Maintain, with the assistance of the APLU staff, all records of AHS and the Executive Committee.

d. Perform other duties as assigned by the Chair.

e. Succeed to Chair-Elect, Chair, and Past Chair in successive years, following the designated term as Secretary.

Section 4. The Past Chair shall serve as Chair of the Nominations Committee.

ARTICLE VIII. PARLIAMENTARY AUTHORITY

Section 1. Robert’s Rules of Order, Newly Revised, shall govern the proceedings of AHS in all cases not provided for in these Rules.

ARTICLE IX. AMENDMENTS

Section 1. AHS members shall be notified of proposed amendments to the Rules in writing at least thirty (30) days prior to a regularly scheduled meeting at which the amendment(s) is to be considered.

Section 2. These Rules may be amended at a regularly scheduled meeting of AHS by two-thirds vote of those members attending or by mail ballot by two-thirds vote of the membership.

Revised on:
October 2016
NOVEMBER 2007
NOVEMBER 2001