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Company:
University of Missouri-Columbia
Division:
Extension 4-H Youth Development
City:
Columbia
State:
Missouri
County:
Boone
Country:
USA
Website URL:
Posted: 01/7/2022
4-H Clubs Manager & Awards Coordinator - Columbia, MO
Salary: $15.29 per hour - $20.70 per hour

Job ID 39970

4-H Clubs Manager & Awards Coordinator - Columbia, MO

Please apply at: https://hrs.missouri.edu/find-a-job/staff

Hiring Department

University of Missouri (MU) Office of Extension and Engagement

4-H Center for Youth Development - Boone County, MO

Job Description

MU TITLE: Educational Program Associate III

LOCATION: Columbia MO

The University of Missouri (MU) Office of Extension and Engagement’s distinct land-grant mission is to improve lives, communities, and economies by producing relevant, reliable, and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit http://extension.missouri.edu.

MU Extension 4-H Center for Youth Development provides leadership and expertise with developing communities of young people across Missouri who are learning citizenship, leadership, and life skills. 4-H is publicly supported by county, state, and federal partners, as well as private resources to enrich the learning experiences of both youth and adults. For more information about 4-H, visit http://4h.missouri.edu/.

Position Overview

4-H is a youth development organization that centers around three mandate areas of STEM, Healthy Living, and Civic Engagement. Missouri 4-H currently reaches an audience of approximately 58,000 youth across Missouri with the aid of over 10,000 adult volunteers. This position will work closely with 4-H faculty and staff to assist the Associate 4-H Program Director to develop, implement and oversee policies and procedures for the Missouri 4-H program (70%) and office support (30%) for the 4-H Program Director.

Key Responsibilities of the 4-H Clubs Manager & Awards Coordinator
1) Club Management

  • Develop and update continually policies and procedures regarding the Chartering of new 4-H Clubs in the State of Missouri
  • Provide leadership in the state on how to charter, initiate and manage 4-H Clubs, including Club and volunteer manuals and trainings
  • Oversee charter and re-charter process. Use information provided by counties on Club Information Sheets to add clubs to 4HOnline, print charters and order new club kits
  • Provide leadership to MO 4-H staff, volunteers, and academics on how to foster diversity and inclusion in the 4-H Clubs, including all the delivery modes.
  • Facilitate the collection of end-of-year paperwork including Charter Checklist and financial forms.
  • Work with the Associate 4-H Program Director to rescind charters from clubs that do not comply with club policies.

Provide leadership for the 4-H Club Task Team made up of 4-H staff (Specialists, Educators and YPA's). The goal of this committee is to develop program delivery systems and policies that allow ALL youth to be involved in 4-H across the state so that 4-H is a prominent part of youth development transcending the notion that 4-H is "just" a community club, SPIN club or just an activity to do at school.

  • The 4-H staff selected to work on the Task Team will have extensive experience in all of our delivery modes (Community Club, SPIN Club, In-School and After-School and Military) to act as an advisory group.
  • The committee will offer advice on ways to make policies and programs fit all 4-H program modes of delivery to be inclusive to all 4-H club models.
  • The committee will innovate ways clubs of different delivery modes can work together.

2) State Awards 4-H Recognition and Awards

  • Provide leadership to the state Awards Task Team to create/revise/adopt award applications, selection criteria, and procedures to be accessible and all-inclusive of 4-H members regardless of the 4-H program mode.
  • Integrate technology to the awards application and selection process.
  • Lead effort to collect information on award regional Level 1 and 2 winners, and work with support staff to expedite payment for Level 1 4-H Camp and Level 2 Teen Conference/State Congress scholarships and awards.
  • Lead and coordinate Level 3 or equivalent judging process.
  • Facilitate the collection of forms, and organize a team of judges, who will each be responsible for certain sections.
  • Collate scores and judge’s comments.
  • Work with the Associate 4-H Program Director to devise a "blind judging" system.
  • Communicate with applicants (or their 4-H specialist) who have been chosen to move on to the next stage of the process.
  • Schedule interviews and be on hand during interviews to answer questions from applicants and judges. (Technology may be utilized to communicate with staff and judges if necessary.)
  • Inform applications if they have been selected as delegates for National 4-H Congress.
  • Develop and lead the selection process for National 4-H Congress chaperones, to support the 4-H Program Director in the final decision. (Connect with the Extension Volunteer Specialist on policies concerning chaperone qualifications.)
  • Oversee all planning and logistics for National 4-H Events, including but not limited to National 4-H Congress delegations including: intercultural competence training, travel arrangements, letters to delegates, meal reservations, chaperone training and apparel purchases.
  • Submit every year request to the 4-H Foundation to support projects related to the Club Management and Missouri 4-H Foundation Scholarships.
  • Coordinate Key Award winner recognition at the Fall 4-H Foundation Banquet.
  • Submit annual awards request to the Missouri 4-H Foundation to cover Level 1 and Level 2 Awards, Key Award, National 4-H Congress and National 4-H Conference.
  • Coordinate with the 4-H Foundation and Extension Volunteer Specialist to plan and assist in state-level volunteer award programs.

3) Other Assigned Duties

  • Assist with the development, coordination, and execution of events to ensure successful 4-H Youth Development programs. Assist faculty and staff with planning, organizing, and summarizing information to provide accurate data and information necessary for meetings or conferences. Duties may include: schedule logistics including room and hotel reservations, meals, ordering supplies and prepare information and resources needed for meetings or conferences; develop and maintain event database applications, receive event registration forms, enter participant data in databases or spreadsheets, process payments and coordinate follow-up mailings and correspondence with participants and appropriate staff; prepare and distribute invoices for external vendors, participants and other groups as necessary.
  • Responsible for general office support to the 4-H Center for Youth Development faculty and staff. Duties may include respond to inquiries from internal and external sources, process mail, take and distribute meeting minutes, and initiate requests for services such as printing, equipment maintenance or duplicating services. Assist with assigning and overseeing the work of part-time student employees on overflow clerical tasks. Contribute to an existing high functioning team of support staff, program staff and faculty.
  • Perform fiscal duties including process requisitions and vouchers, receive payments for events and other revenue generating activities, prepare invoices for vendors and participants, and initiate the procurement of materials, supplies, and services from University departments and outside vendors using standard purchasing practices. Must ensure departmental and university fiscal policies are followed, and attention to detail is demonstrated at all times.
  • Conduct all activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.
  • As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of MU Extension.

CORE ATTRIBUTES FOR MU EXTENSION FACULTY AND STAFF

Exhibit a high personal standard of excellence, be an effective team player, and demonstrate inclusivity, civility, and respect for all.

Engage stakeholders and learners; maintain positive interpersonal relationships; and exhibit effective written and oral communication skills.

Operate with minimal guidance and be a self-directed learner who is flexible and adaptable to changing environments.

UNIVERSITY INFORMATION

The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state’s land-grant university and one of the most comprehensive universities in the United States. MU’s broad undergraduate programs and its’ graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America’s most livable cities. MU Extension and Engagement programs are located on all four campuses and in 114 counties and St. Louis city.

Salary

Salary: $15.29 - $20.70 hourly

Grade: GGS-007

University Title: Educational Program Associate III

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday through Friday, 8:00 a.m. - 5:00 p.m.

Ability to travel and work flexible hours, including some evenings and weekends, is required to fulfill assigned responsibilities.

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 6 months of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Bachelor’s degree or equivalent
Experience in customer service, event planning, and budgeting

Experience working with volunteers

Experience working for youth organizations including 4-H

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

Job ID 39970

4-H Clubs Manager & Awards Coordinator - Columbia, MO

Please apply at: https://hrs.missouri.edu/find-a-job/staff