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Company:
University at Albany, SUNY
Division:
Professional Development Program
City:
Albany
State:
New York
County:
Albany
Country:
USA
Website URL:
Posted: 10/3/2021
Administrative Assistant II (R21-17)
Salary: Mid to High $30s

The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks service-minded individuals who are committed to performing high-quality work to fill two Administrative Assistant II positions in Albany, NY.

Description of Duties:

The Administrative Assistant II assists with day-to-day functions related to workforce training programs, including recording events in learning management system, providing administrative support to trainers, processing supply and other orders, and coordinating travel arrangements and reimbursements.

Duties include, but are not limited to, entering and processing class offerings, registration and attendance data; assisting in project reporting; providing administrative support to project trainers; communicating with program participants; arranging travel and processing reimbursements for staff and program participants; assisting in preparation of training materials and facilitating material distribution including shipping to training sites and other locations as needed; obtaining quotes and processing purchase requisitions for supplies, equipment, venues, print orders, and other project related needs; answering phones and responding to inquiries; scanning and file management; and other duties as assigned to fulfill contractual obligations.

Minimum Qualifications:

  1. High school diploma and four years of progressively responsible office experience.
  2. General administrative support experience.
  3. Proficiency with computer software, specifically Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) including the ability to format documents of a complex nature.
  4. Excellent interpersonal and telephone skills.
  5. Excellent written and oral communication skills.
  6. Ability to manage, prioritize and complete numerous tasks within established deadlines, attention to detail, and ability to work independently and as part of a team.
  1. Ability to lift and carry up to 40 lbs.
  1. Ability to occasionally travel on project business to NYS locations, including those not served by public transportation.
  1. Applicants must address in their applications their abilities to work with a culturally diverse population.

SPECIAL NOTES: Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany. Salary is expected to be in the mid to high $30s. Persons interested in the above position should submit a resume, the contact information of three work-related references, along with a letter of application. Review of applications will begin immediately and continue until the position is filled. To apply, go to http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=131472. Applicants may also visit our website at www.pdp.albany.edu for more information.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm  As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. The Research Foundation for The State University of New York, offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.