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We are seeking an Administrative Assistant who will provide support to the legal team all while working remotely.
A successful candidate will be highly collaborative and dedicated to providing high-quality administrative support to relevant team members, flexible and adaptable, with excellent writing skills and unwavering attention to detail.
The candidate must be highly trustworthy and exercise impeccable discretion when handling sensitive information and topics.
Assist in a variety of day-to-day administrative duties, including tracking requests from internal clients, interfacing with internal clients to communicate on the status of legal matters, and managing hectic and complex calendars and deadlines.
Draft documents for attorney review including correspondence
Schedule depositions, appointments and meetings
Fax, mail, copy and scan documents
Order office supplies and research new deals and suppliers
Scan data into document management database
Review daily mail updates and manage status on claims
Gather, organize and update client files with pertinent information for claim
Maintain firm calendar including scheduling deadlines and appointments.
Cooperative, and supportive relationships with peers, superiors, and internal clients.
Ability to handle difficult calls in a mature, professional manner
Ability to make decisions
Strong familiarity with word processing software and spreadsheets, including Microsoft WORD, EXCEL, and Google Docs.
Ability to quickly learn new software functions and features for supporting processes.
Excellent analytical skills.
Superior organization, attention to detail, and interpersonal/ communication skills, including strong writing skills.