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Employment Opportunities

Jobs at Member Institutions & APLU

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Company:
Association of Public & Land-grant Universities
Office:
Office of Economic Development and Community Engagement
Division:
Office of Economic Development & Community Engagement (OEDCE) and Center for Public University Transformation (CPUT)
City:
Washington, D.C.
State:
District Of Columbia
Country:
USA
Posted: 03/22/2021
Associate, Office of Economic Development & Community Engagement (OEDCE) and Center for Public University Transformation (CPUT)

Title: Associate, Office of Economic Development & Community Engagement (OEDCE) and Center for Public University Transformation (CPUT)
Department: Office of Economic Development & Community Engagement (OEDCE) and Center for Public University Transformation (CPUT), Office of Academic Affairs
Primary Supervisor: Vice President, Economic Development & Community Engagement (OEDCE)
Status: Non-Exempt
Staffing Level: Associate
Application Deadline: Applications will be reviewed as received with preference given to those received by April 7, 2021

Summary
The Association of Public and Land-grant Universities (APLU), a research, policy and advocacy organization dedicated to strengthening and advancing the work of public universities in the US, Canada and Mexico, is seeking an associate to provide administrative support to the Office of Economic Development & Community Engagement (OEDCE) and Center for Public University Transformation (CPUT). The incumbent will perform a broad array of administrative tasks to ensure effective office operations including planning conferences, webinars, and meetings; record keeping; managing on- and off-site meeting logistics; scheduling meetings and coordinating calendars; and overseeing the payment of invoices. The successful candidate will have excellent oral and written communications skills, be able to manage time and multiple projects efficiently, be competent in computer software and communications/social media applications and provide exemplary customer service. This full-time position is based in Washington, DC. 

Background
APLU is a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico.  With a membership of 244 public research universities, land-grant institutions, state university systems, and affiliated organizations, APLU's agenda is built on the three pillars of increasing degree completion and academic success, advancing scientific research, and expanding engagement.  Annually, member campuses enroll 5.0 million undergraduates and 1.3 million graduate students, award 1.3 million degrees, employ 1.3 million faculty and staff, and conduct $49.2 billion in university-based research.

The Office of Economic Development and Community Engagement (OEDCE) was established to lead and coordinate the association’s pillar of “expanding economic and community engagement.” To this end, it supports university efforts that promote innovation and technology-driven economic development, talent and workforce development, and place development through public service, outreach, and community engagement. The office helps universities develop and share effective practices in these three realms of engagement frequently focusing on how institutions partner with entrepreneurs, small businesses, major corporations, community organizations, state and local government, national associations, and economic development organizations. OEDCE also helps senior university leaders, their staff and partners imagine and then realize a shared vision for healthier and more engaged citizens, thriving economies and other outcomes that lead to a better tomorrow. In addition, the office convenes the association’s Commission on Economic and Community Engagement (CECE) which bring together senior decision makers at universities who are responsible for the institutions’ work in economic engagement. CECE serves as a premier national forum for economic and community engagement issues.

APLU’s Center for Public University Transformation (CPUT) was created to grow, innovate, and sustain solutions that are scalable across the diverse set of institutions comprising the public university sector. It seeks to align and scale successful strategies from APLU’s many projects and initiatives related to degree completion and coordinate the association’s degree completion initiatives. In 2018, CPUT launched Powered by Publics, a large-scale national initiative convening 125 change-ready public institutions and state systems to work together in 16 “transformation clusters.” These groups of universities are collaborating to develop, refine, and scale innovative practices to address shared challenges. Collectively, these efforts reach more than 3 million undergraduates nationwide, including 1 million Pell recipients, with the aim of closing equity gaps and awarding hundreds of thousands of additional degrees by 2025. CPUT is housed within APLU’s Office of Academic Affairs.

Responsibilities
The incumbent will provide administrative support on an equal basis to both the Office of Economic Development and Community Engagement (OEDCE) and the Center for Public University Transformation (CPUT).  Primary duties and responsibilities of the incumbent include, but are not limited to, the following:

  • Provide general administrative support for OEDCE and CPUT, including scheduling meetings, processing expense reports/payment requests, reconciling credit card accounts, assisting with contract administration, etc.
  • Work with the Chief of Staff and President’s Office to coordinate the logistics, planning, and management of conferences and meetings (both virtual and in-person) including obtaining, reviewing, evaluating hotel contracts, drafting/compiling meeting materials, etc. Support relevant sessions at the APLU annual meeting and other meetings, activities, committees, and governance activities. Coordinate technology for these activities as needed.
  • Draft, edit and send announcements and communications through an email marketing software (Marketo) as needed.
  • Assist in the development of content and maintenance of webpages, including drafting and/or posting social media and blog entries as needed.
  • Coordinate data management for OEDCE and CPUT, including ensuring data is up to date in APLU’s Customer Relationship Management (CRM) system, and other databases and spreadsheets, processing CRM uploads; requesting reports from the CRM and reviewing them for accuracy as well as managing listservs as requests come in through the website.  
  • Draft and edit documents, emails, and other communications. Take and distribute meeting notes as needed.
  • Manage general inboxes for both offices, ensuring that incoming emails are responded to appropriately and on a timely basis.
  • Maintain positive relations with a diverse group of member university representatives through in-person, virtual, and email interactions.
  • Perform other duties as requested.

Preferred Qualifications

  • A bachelor’s degree in a related field or equivalent professional administrative support experience. Work experience at a college/university, a higher education organization, a non-profit organization, or a non-profit involved with relevant issues is a plus.
  • Excellent communications skills, verbally and in writing.
  • A keen attention to detail.
  • Demonstrated organizational and planning skills. Ability to balance multiple, complex tasks and priorities, to resolve problems, to meet important deadlines, and to recognize potential issues and bring them to the attention of the appropriate team members.
  • Excellent interpersonal skills and ability to navigate relationships with individuals from diverse backgrounds.
  • Experience planning and coordinating events, including workshops, webinars, and conferences.
  • Ability to think critically, solve problems, make sound decisions, and exercise good judgement.
  • The ability to maintain poise, professionalism, focus, consistency, and accuracy under pressure.
  • Experienced and skilled in the use of Microsoft office products, social media, and web-based research and information tools. Experience using a customer relations management (CRM) system and databases. Comfort using and learning new technologies.
  • Demonstrated ability to work both as part of a team and independently, taking direction from and communicating with multiple team members to keep track of activities and priorities on multiple projects.  
  • Commitment to the work of the APLU.
  • Ability to travel domestically as needed.

To Apply
Please send a letter of interest and resume to APLU’s Human Resources Department at resume@aplu.org with the subject line: Associate, OEDCE & CPUT. Applications will be reviewed as received with preference given to those received prior to April 7, 2021. APLU provides a generous benefits package.  

APLU is an Equal Employment Opportunity Employer and is committed to recruiting, employing, training, compensating and promoting staff regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Read more about APLU’s Commitment to Diversity here.