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Kansas State University
Posted: 04/18/2022
Budget/Fiscal Coordinator

Budget/Fiscal Coordinator


Department: 3670070040 Administrative Support Center

Job no: 512759

Employment type: Staff Full Time (Unclassified - Regular)

Location: Manhattan, Kansas

Categories: Administrative / Professional, Business / Accounting / Finance

Pay Grade: 08A


About This Role:

The Administrative Support Center (ASC) is seeking applicants for a Budget/Fiscal Coordinator to complete high-level tasks including account audit, post-award accounting, fund management and budgeting for department-level customers.


Customer Service, Communication, and Data for Decision Makers

Works directly with heads for customer departments including President, Provost, Vice Presidents, Department Heads, and unit directors to provide useful routine and ad-hoc reports, financial data, budget updates, procurement guidance and other information as directed by the Director of the Administrative Support Center (ASC) or leaders for customer departments.


Accounting Activity

Supports ASC Accountant positions activity and participates, when needed, in the completion of payment documents for customer departments and ensures payments are made in a timely manner. Ensures that university policies and procedures for accounting, purchasing and budget are followed throughout ASC processes for all assigned accounts. Collaborates with Student Financial Assistance for processing of customer departments' scholarship award forms.


Post-Award Accounting Manage the tracking, payment, and internal reports for all grants in customer department and advise investigators, often across multiple departments, of any applicable regulations, policies or reporting requirements. Also responsible for expending with awarded budget categories, tracking of grant beginning and expiration dates and reconcile all accounts between the department accounting system and the central accounting system. Prepares all related sponsored project account expenditure reports ensuring compliance with budgetary guidelines as dictated by the funding agency.


Central Office Liaison

Coordinates requested reporting for central accounting and purchasing office for customer departments. Oversees inventory report request process, ensures report is verified by department and submits report to the Division of Financial Services. Functions as the main liaison between customer departments and central accounting office for policy and procedure questions. Works with ASC Director to maintain the annual budget for departments, inputs change as requested and ensures final budget meets customer departments directives.


Special Projects

Assists the ASC Director in special projects in support of departments and university as requested. This position, with other ASC Budget Fiscal Coordinator positions, will provide training, mentoring and direction to Accountant transactional positions. Provide leadership in creating a culture of excellence and customer service in the ASC. Work with ASC Director to resolve complaints or difficult situations from customer departments. Participates in financial procedure development for the ASC as we look

for increased efficiencies and streamlined processes.


Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit:


We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.


What You'll Need to Succeed:

Minimum Requirements:


• Requires a bachelor's degree and one to three years of relevant experience. This position may use an educational equivalency as determined relevant by a hiring manager.


Preferred Qualifications:


• Three or more years of relevant experience.

• Four years of work experience in professional accounting, auditing, finance, or related field.


Other Requirements:


Applicants must be currently authorized to work in the United States at the time of employment


How to Apply:

Please submit the following documents:


• Cover letter

• Resume

• Three professional references with contact information

Screening of Applications Begins:

Screening begins immediately and continues until position is filled. For best consideration apply by April 18, 2022.

Anticipated Hiring Salary Range:

$19.13 to $24.38 hourly


Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.


Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.


Advertised: Apr 12, 2022


Application Closes: Open until filled


To apply, visit