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Company:
University of Maryland, College Park
Division:
College of Agriculture & Natural Resources
City:
College Park
State:
Maryland
Country:
USA
Website URL:
Posted: 05/31/2022
Coordinator
Salary: 56720 - 70900

UNIVERSITY OF MARYLAND

COLLEGE OF AGRICULTURE AND NATURAL RESOURCES

UNIVERSITY OF MARYLAND EXTENSION (UME)

POSITION ANNOUNCEMENT

Title: Coordinator

Functional Title: Coordinator

Position Number: 103228

Category Status: Exempt Staff, Full- time, Regular

Unit: AGNR-UME-Associate Dean

Home Office Location: University of Maryland, College Park, MD

 

Position Summary/Purpose of Position: 

The University of Maryland Extension seeks a Coordinator to directly support the Associate Dean/Associate Director (AD) for the University of Maryland Extension. Major responsibilities are listed below with an emphasis on high-level administrative support to the Associate Dean/Associate Director and the Senior Leadership Team of the University of Maryland Extension (UME). This position will work to facilitate communication for the AD and the Senior Leadership Team with other units within the College of Agriculture and Natural Resources and the faculty and staff of the University of Maryland Extension.

Responsibilities:

· Coordinate the day-to-day operation of the AD office: manage workload, provide administrative support to the senior leadership team, is the first responder to items of urgency, coordinate office's response to news or changing policy; attend leadership team meetings and prepare and attend the Administrative Monday meetings.

· Work collaboratively with the AD, Assistant Directors, the Program Management Specialist, AGNR HR Office and AGNR Fiscal Office to ensure positive work flow and open communication.

· Pro-actively manage the calendar of commitments for the AD to ensure that deadlines are met and work products are complete.

· Prepare and organize meetings for the AD and senior leadership team, including goals, location, equipment, agenda, participants, and any other variables.

· Draft talking points, agendas, minutes, reports, white papers, correspondence, documents for the promotion processes associated with tenure-track and professional track faculty, etc.

· Provide editing support to proposals associated with the AD’s office.

· Plan, organize, execute, and present status report on AD’s mission, goals, and objectives.

· Respond promptly to faculty, staff or stakeholder complaints or inquiries by gathering information, coordinating with senior leadership and the staff in the Dean’s office, discusses constituent complaints or inquiries with the AD and receives direction; responds to constituent via letter, phone, or e-mail; researches and follows up on status of projects or pending issues.

· Create and implement a strategy for information management, specifically as it pertains to document retention.

· Maintain proper and orderly digital records in cloud systems

· Develop, update and coordinate an awards calendar to share with the AD, Assistant Director for Operations, and Program Leaders to ensure that UME faculty and staff are recognized for contributions to UME, AGNR, and professional associations.

· Supervise the Program Management Specialist

· Provide administrative support to the Senior Leadership team for the travel expense reimbursement process or the travel expense the senior leadership team

Qualifications:

Required –

· Bachelor’s degree.

 Five years of experience in executive administrative support

· Skilled in verbal and written communication, time management, diplomacy.

·Ability to balance conflicting priorities

· Ability to communicate clearly and concisely, both orally and in writing.

· Ability to establish and maintain effective working relationships.

· Ability to tactfully respond in a timely manner to inquiries and concerns of the public.

     · Ability to work within and meet deadlines.

· Evidence of capacity to build UME Diversity, Equity, Inclusion and Respect capacity through Extension program model.

· This position is subject to a Criminal History Record Check and University of Maryland Background check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.

Preferred –

· Experience with administrative support of an academic unit.

· Working knowledge of local, state, and federal agencies and groups involved in college related issues.

 

Physical Demands of the Position:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· This position is an administrative position. Work is primarily performed in an office environment during the 8:00 a.m. to 5:00 p.m. time frame.

· This position will frequently exchange information through vocal and written communication, with individuals of various ages, socio-economic, and educational backgrounds. The ability to express or exchange ideas vocally is important, as well as the ability to hear and perceive information at normal spoken work levels.

· Visual acuity is required to review and/or analyze written reports, spreadsheets, data and figures for accuracy. This position will also research information and prepare written materials and presentations for annual reports, budget presentations. Extensive viewing of a computer screen is normal.

· Ability to lift and carry small parcels, packages, and other items (up to 20 lbs.) between offices.

 

Salary & Benefits: Salary will be commensurate with experience: $56,720 – $70,900. The University of Maryland offers an extensive benefits package.

 

Applications:

All candidates must apply online at http://ejobs.umd.edu. A complete application packet includes a letter of application, a current (signed) curriculum vitae, copies of transcripts (official transcripts will be required if offered the position), and three (3) professional references, including name, mailing address, telephone number, and e-mail address.

Closing Date: Until an acceptable candidate is identified.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment.

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.