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Kansas State University
Posted: 04/22/2022
Fiscal Analyst I

Fiscal Analyst I

Department: 3670005040 Division of Financial Services

Job no: 512871

Employment type: Staff Full Time (Unclassified - Regular)

Location: Manhattan, Kansas

Categories: Business / Accounting / Finance

Pay Grade: 09A

About This Role:

The Division Financial Services is seeking applicants to fill the Unclassified position of Fiscal Analyst I. The Sponsored Programs Accounting (SPA) office plays a key role in ensuring the university is compliant with all financial grant administration requirements and related receipt of funds, ensuring K-State can continually receive and carry out vital research projects and work toward the goal of being a top 50 research school. The duties this position is responsible for are critical to SPA's mission and goals.

Responsible for identification, oversight, management, invoicing, and reporting for sponsored agreements that are:

• Federal Acquisition Regulation (FAR) contracts - both those received directly from a federal agency and those that are with a non-federal pass-through entity. FAR contracts involving equipment purchases or government-furnished property present an additional level of risk due to contract clauses that restrict purchasing methods and title to the equipment. Management responsibilities include communication and training with the department personnel, the principal investigator, and the fixed assets personnel within the Division of Financial Services (DFS)

• Other accounts as needed and assigned to manage staff workloads and to handle agreements that include financial administration requirements over and above more standard agreements, presenting a greater risk to the university.

Review and approve certain payment documents and asset dispositions:

• Payment for certain items and services are unallowable under federal and sponsor regulations, and additional review and approval by Sponsored Programs Accounting (SPA) is required to ensure university compliance, to ensure the sponsor will pay, and to prevent findings in external audits. The review must be timely and requires judgment in conjunction with a solid understanding of federal rules and confidence to handle questions and push back from principal investigators and departmental personnel. Communication with department personnel can be difficult and must be handled with tact and sensitivity.

• Responsible for review of asset disposition requests (DA-110's) for federally-funded items. Disposition of fixed assets purchased with federal funds, especially under FAR contracts, must be reviewed and approved to ensure compliance with federal regulations and ensure the university has a title and that any sale proceeds are returned to the federal agency if required.

Responsible for multiple reconciliation processes and quality control checks:

• Multiple system-related reports must be run monthly to identify problems and ensure corrections are made to prevent problems with reports, award close-outs, or the university's monthly or fiscal year accounting system processes. Corrections typically need to be coordinated with other units within the Division, departments, or with SPA accountants and require a solid understanding of accounting rules and concepts.

• Management of letter-of-credit drawdown processes and proper recording of deposits of wire receipts. These transactions present challenges with reconciling to the State of Kansas accounting system and all differences (“extras”) must be corrected before year-end. Corrections must be coordinated with the fund balancing unit within the Division.

• Review and coordinate with Acct I positions to ensure all deposits are properly coded and documented and documentation meets federal single audit requirements and is labeled and saved properly and/or uploaded to the proposal/award system (Cayuse). All letters of credit drawdowns must be supported with detailed transaction documentation and approvals to meet external federal audit requirements.

• Run monthly quality control reports from the proposal/award system to ensure all awards have required installment invoices (vs. expenditure-based invoices), reports, closeout requirements properly noted with due dates. Ensure installment invoices are prepared and sent out when due.

• Manage and document all sponsor websites and related procedures and passwords, etc. that must be used by SPA accountants for submitting invoices and reports.

• Work through and resolve other complex reconciliations issues as they arise - this may include issues SPA accountants encounter in their daily work or that departmental accountant or PI's encounter with a sponsored agreement.

Manage SRO distribution set-ups and changes:

• Instruct SPA staff and oversee all distribution set-ups on new awards following the university policy on distributions. Ensure all college allocations are calculated, applied properly, and documented. Distributions for new awards must be in place each month to prevent problems with university month-end accounting processes.

• Identify any needed changes to distributions and work with departments to answer questions and correct any errors in distributions.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the

What You'll Need to Succeed:

Minimum Qualifications:

• Requires bachelor's degree and one to three years of relevant experience.

• Bachelor's Degree in Accounting, Finance, or related discipline

Preferred Qualifications:

• Superior verbal and written communication skills

• Financial research administration at a university

• Master's degree in business and/or Certified Research Administrator designation

Other Requirements:

Applicants must be currently authorized to work in the United States at the time of employment

How to Apply:

Please submit the following documents:

• Cover Letter

• Resume

• Three professional references with current contact information.

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, May 6, 2022.

Anticipated Hiring Salary Range:

$45,641 to $55,000 Annually

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or status as a protected veteran.

Background Screening Statement:

In connection with your employment application, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Apr 21, 2022

Application Closes: Open until filled

To apply, visit