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Oregon State University
Extension and Engagement
Posted: 08/10/2023
Events and Marketing Coordinator

Oregon State University Division of Extension and Engagement is seeking an Events and Marketing Coordinator. This is a full-time, (1.0 FTE), professional faculty position.

The Oregon State University (OSU) Division of Extension and Engagement, Extension Service has been awarded a five-year USDA NIFA Youth Innovators Empowering Agriculture Across America Coordination Network (YEA-CN) program grant and invites applications for a full-time Youth Empowering Agriculture (YEA) Events and Marketing Coordinator.

The Event and Marketing Coordinator for YEA-CN project is a member of the Division of Extension and Engagement and collaborates with the OSU Open Campus Partnership Program. This position reports to the Youth Empowering Agriculture (YEA) Program Manager in coordination with the Manager of Events and Marketing for OSU Open Campus Partnership.

The Event and Marketing Coordinator is a key position and leader in the Youth Innovators Empowering Agriculture Across America Coordination Network (YEA-CN) project, Together for Innovating Youth in Agriculture. The USDA National Institute for Food and Agriculture’s (NIFA) YEA program aims to enhance existing curricula or develop new curricula for youth and adults to explore USDA priorities (i.e., agricultural research, education, and extension) and develop opportunities for youth to participate in civic engagement programs, while incorporating access and participation among underrepresented youth/communities and culturally relevant experiential learning projects.

The YEA-CN project is tasked with developing a network of local YEA projects and personnel that will foster national-level coordination of opportunities for youth and enhanced collaboration among regional YEA programs. To accomplish the YEA-CN objectives, OSUE has outlined the following 10 project objectives:

  1. Collaboration and Coordination of Projects: OSUE will ensure coordination among regional YEA projects and leverage available resources to support these activities.
  2. Website/Online Platform: OSUE will develop a public-facing website that will serve as the primary information hub for project teams and as a platform to highlight the impact of YEA projects for stakeholders, including the public. OSUE will also coordinate the web page and clearinghouse portal CRM to engage in social media education and marketing of all YEA projects.
  3. Evaluation and Reporting: OSUE will coordinate evaluation and reporting of YEA projects and their alignment to AFRI and USDA priority areas.
  4. Clearinghouse: The YEA-CN clearinghouse portal (CP) will provide a central location to house YEA project curricula, relevant research, culturally responsive and sustaining marketing, and other resources and data.
  5. Collaboration Spaces: OSUE will develop, manage, and encourage hybrid collaboration spaces for all YEA project leaders and teams to foster networking, efficiency, and sharing of best practices.
  6. National Steering Committee: In the first year, OSUE will coordinate among project teams to recruit YEA national committee members (youth and adults from each of the regional projects). OSUE will begin facilitating quarterly meetings of this group once members have been identified by each YEA. OSUE will also host two retreats for the national steering committee.
  7. Professional Development Events: OSUE will host an in-person/online annual YEA professional development conference. OSUE will also host smaller, quarterly professional development opportunities in an online/hybrid format, in addition to monthly communities of practice meetings for all YEA grant participants and their team and six asynchronous online training modules.
  8. Collaborations: This YEA-CN project includes collaboration with other youth-serving partners, such as National 4-H, National FFA Organization, The Boys and Girls Club, YMCA, Scouts, etc., to build capacity, educational, and workforce pipelines for youth in underserved communities.
  9. Supporting Underrepresented Youth and Communities: OSUE will provide novel resources, professional development trainings, culturally responsive evaluation support, and coaching to ensure underrepresented youth and communities will be provided enhanced access to participation.
  10. Transferability: OSUE will provide a transferability and sustainability plan for the coordination of the YEA program.

In additional to the YEA-CN project, OSUE has also been awarded a YEA project, leading the development of youth climate change curriculum with an emphasis in smart agriculture and forestry.

The Event and Marketing Coordinator, supported by the OSUE Events and Marketing Manager and a team of undergraduate student graphic designers and social media marketers, will organize the national conferences and events, including two large national conferences for YEA project personnel, leaders, and steering committee, as well as plan annual virtual and hybrid training events and writing team sessions for the climate change curriculum project. This role will also provide essential planning and ongoing content management support for the YEA-CN website, including content aggregation based on data and other materials sourced from YEA projects nationally. Related duties will include support for network-wide communications (including newsletters) and media relations, while at the same time providing tools, logos, and resources to all YEAs for use locally. Additionally, this position will be responsible for the management of the customer relationship management platform for YEA-CN project teams, stakeholders, and climate curriculum project outreach. This position will attend regular YEA-CN project meetings as outlined by the Youth Empowering Agriculture (YEA) Program Manager or Principal Investigator.

About the division:

The division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu.

Commitment to inclusive excellence:

Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations.

OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion


OSU Moving Forward Together


Position Duties

The Events and Marketing Coordinator will be responsible for organizing national conferences and events, as well as supporting network-wide communications and media relations and managing the customer relationship management platform for YEA-CN project teams, stakeholders, and climate curriculum project outreach.

80% – Events Coordination

  • Organize and manage conferences, symposiums, seminars, events, writing sessions, and summits (collectively referred to as “events”), including oversight and facilitation of all aspects of event management before, during, and after the event. This includes event coordination responsibilities for the YEA-CN Grant which includes seeking external vendors, requesting quotes, consulting with the appropriate event parties, and working with the OSU Procurement, Contracts, and Materials Management as needed for successful event coordination Travel will be required to perform events coordination including gathering and transporting supplies, materials, etc.
  • Conduct needs assessments for YEA Grantees, participate in advisory committees, plan and manage event and event programming in entirety, including, but not limited to oversight and management of event budgets, RFPs, schedule creation, registration system and management, content/program content/programming management, development and requests, contracts, partnership and sponsor agreements, marketing and event communications, event staffing, scripts, volunteer requests, development and assembly of conference materials, vendor and speaker negotiation/communication, facilities, lodging, food service, audio-visual and other technology needs, transportation, tour operations, travel arrangements, evaluations, adaptation of future events, after-event billing, coordination with leadership, etc.
  • Act as an events resource to YEA-CN faculty, staff, sponsors, and other clientele.
  • Seek opportunities to constantly and positively evolve events.
  • Participate in professional development opportunities appropriate to this position.

20% – Marketing and Communications

  • Oversee website, social media, and outreach communications with YEA grantees across the country, working with the OSU Open Campus Partnership Event and Marketing Manager and the Division’s Communication Team when applicable to create marketing, communications, and social media strategy, campaigns, graphic design assets, and content for the YEA-CN events and programs, including the national events and programs.
  • Support network-wide communications (including newsletters), media relations, and other publicity for stakeholders and the general public.
  • Provide essential planning and ongoing content management support for the YEA-CN website, including content aggregation based on data and other materials sourced from YEA projects nationally.
  • Support the management of the customer relationship management (CRM) platform for YEA-CN project teams.
  • Provide tools, logos, and resources to all YEAs for use locally.
  • Communicate events and programs to appropriate listservs.
  • Serve on appropriate boards, councils and community committees.

Minimum/Required Qualifications

  • Bachelor’s degree in Business, Marketing, Hospitality Management or related field.
  • Two years’ experience managing and planning conferences, projects and events, or equivalent experience in event management.
  • Experience with software and social media programs and platforms similar to Microsoft Office, Word, Excel, Outlook, Publisher, Adobe Acrobat, conference registration software, Instagram, Facebook, Twitter, and other application programs.
  • Experience with managing multiple assignments, setting priorities, working under pressure, and manage time effectively.
  • Possess strong organizational skills.
  • Demonstrated high degree of customer-service centered independent decision-making capabilities.
  • A demonstrable commitment to promoting and enhancing diversity and inclusion.
  • Ability to work independently with minimal oversight and the ability to take independent initiative, while also possessing the ability to work in a team environment.
  • Ability to solve problems creatively.
  • Demonstrated ability to adapt to the changing technological environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

 Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


  • Top 1.4% university in the world
  • More research funding than all public universities in Oregon combined
  • 1 of 3 land, sea, space and sun grant universities in the U.S.
  • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
  • 7 cultural resource centers that offer education, celebration and belonging for everyone
  • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
  • 35k+ students including more than 2.3k international students and 10k students of color
  • 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

  • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
  • Free confidential mental health and emotional support services, and counseling resources.
  • Retirement savings paid by the university.
  • A generous paid leave package, including holidays, vacation and sick leave.
  • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
  • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

To review posting and apply, go to: https://jobs.oregonstate.edu/postings/142070.  Apply to posting # P07205UF. Closes: 8/30/23. OSU is an AA/EOE/Vets/Disabled.