Jobs at Member Institutions & APLU

The Director for Business Operations, under general direction, maintains responsibility for the business operations of land grant programs and operations for the College of Agriculture, Cooperative Agriculture Research Center (CARC) and the Cooperative Extension Program.

Responsibilities:

• Leads, manages, plans, directs, coordinates, monitors and/or supervises fiscal operations, procedures and regulatory requirements of academic and land grant programs in the College of Agriculture and Human Sciences (CAHS) to include the Cooperative Agricultural Research Center (CARC), the Cooperative Extension Program (CEP), 1890 Facilities Program; Develops and advises strategic developments and leads financial planning and reporting, forecasting and budgeting for land grant programs for efficient and effective allocation of financial, human and material resources; Undertakes budget and expenditure monitoring activities to ensure accurate accountability for annual and/or periodic financial reviews and audits by University, System, State, and Federal entities; and ensure compliance with the University/Department’s policies and procedures to achieve the strategic goals and objectives of the CAHS.
• Develops, negotiates and reviews contracts, memoranda of understanding, and relationships with parties to achieve and advance the organization’s plan of work; Meets, plans and strategizes with unit managers on strengthening current and/or developing new initiatives as it relates to current and future organizational structure and changes; interacts regularly with Dean and Executive Director, Executive Associate Directors and Associate Dean with recommendations on budgets, financial management, and appropriation requests; researches and analyzes strategic choices and makes recommendations to the dean that will achieve goals and objectives of the College.
• Works closely with college’s Administrator for personnel matters, position report and needs-based analysis to ensure successful completion and outcomes of all personnel related functions that are of a fiscal matter; Oversees position management payroll, time and effort reporting, and year to date reports detailing staff funding sources and duration; Oversees the departmental reconciliation and year end reporting functions for land grant programs; Oversees the operations of fleet management/acquisition, facilities, construction and renovation projects, coordination of use/space assignments and reporting on 1890 Facilities projects.
• Provides financial data on adhoc basis and prepares and submits financial, technical and progress reports for sponsored activity for federally appropriated programs on behalf of the Principal Investigator/Dean and Director of Land Grant Programs; creates, reviews, and monitors the Land Grant Program federal and state match budgets and serve as a liaison between PVAMU Office of Sponsored Programs and Budget Office for budget issues; Oversees and/or conducts training and development opportunities for assigned areas of support to staff, faculty, student employees and other constituents on an as-needed and continuous basis.
• Participates in presentations, workshops and meetings on issues related to the administration of programs at departmental, university, local, regional, and national levels; Coaches and facilitates the enhancement of employee competencies as appropriate to the needs of the work unity and to ensure cross-training of staff for efficiency and competency in performing job responsibilities; addresses quality monitoring and performance improvement issues for the program or areas of responsibility; Serves on various committees and represents the department at various state and national associations and conferences.
• Participates and assists in college-wide events, activities and committees and performs other duties inclusive as deemed necessary.

Required Education & Experience:

• Bachelor’s degree.
• Ten years of related experience in management.

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask, work independently and work cooperatively with others.
• Strong critical thinking and analytical capabilities with attention to detail and accuracy.
• Ability to apply problem-solving skills to complex problems, prioritize, manage multiple projects and meet deadlines.
• Strong account reconciliation skills.
• Strong verbal and written communication skills.
• Ability to communicate clearly and effectively to ensure understanding.

Preferred Qualifications:

• Master’s degree in Accounting, Financial, Business Administration, or Public Administration.
• Ten years of related experience in financial and/or grant management.
• Five or more years of supervisory experience.
• Grant Management or Financial Management Certification.