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University at Albany, SUNY
Posted: 04/26/2023
Accounts Payable Clerk (R23-30) **HYBRID**

Accounts Payable Clerk (R23-30) **HYBRID**

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Home to nine colleges and schools, 57 centers and institutes, and 675 full-time faculty scholars and researchers, the University at Albany is tackling the challenges of our time and making new discoveries that will enhance the well-being of our future. The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. Since 2005, the UAlbany has been recognized as a Carnegie R1 research institution – one of the elite “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:

Description of Duties:

Perform accounts payable entry functions for Sponsored Programs Administration as well as provide clerical assistance with all aspects of financial management of grants and contracts.


  1. Process all accounts payable transactions and accounts payable related transactions inclusive of direct vendor billings, campus credit card invoices, Campus Service Recharge invoices, zero clearing invoices, category refund requests, as well as cost transfers. Ensure all appropriate approvals have been received and process timely and accurately in the Research Foundation business system and in accordance with RF and SPA policies and procedures.
  2. Responsible for assisting with the maintenance of office files related to award documents, purchase orders, as well as payment documents. This task includes not only the creation of new files as appropriate, but also the maintenance and organization of such, E-File payments, as well as archiving records off campus.
  3. Receive and appropriately respond to or route inquiries from vendors, sponsors, project staff, RF administrative staff, and University administrative staff regarding invoices, payments, or other financial management related requests.
  4. Assist with other office duties which may include answering phones, opening and sorting mail, greeting customers, copying, faxing, and scanning.
  5. Other duties as assigned. It is expected that this position, as all positions in SPA may at times be asked to assist in other duties not specifically outlined in this job description. It is expected that staff willingly assist their colleagues and management to the best of their abilities and within the expectations of their position. SPA also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either permanently of temporarily.


Minimum Qualifications:

  • High school diploma and three years data entry or accounts payable experience
  • Ability to manage multiple priorities in a fast-paced environment
  • Work both independently as well as with a team
  • Strong organization and communication stills
  • Experience with Microsoft Office or an equivalent software suite
  • Candidates must address in their applications their ability to work with culturally diverse populations

Additional Information:

Salary Range: $40,000 – $43,000

Subject to change, this position may be eligible for up to 60% alternative workplace arrangement.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. To apply, go to http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=161582

Review of applications will begin immediately and continue until the position is filled.

URL: www.albany.edu/spa/