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University at Albany, SUNY
Division for Research and Economic Development
Posted: 07/28/2023
Research Facilitator (R23-51)

Research Facilitator (R23-51)

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Home to nine colleges and schools, 57 centers and institutes, and close to 700 full-time faculty scholars and researchers, the University at Albany is one of SUNY’s flagship, comprehensive research universities. UAlbany is widely recognized for its long-standing academic and research strengths in atmospheric and environmental sciences, biological sciences, business, computer science demography, economics, education, math, political science and public administration, public health, psychology, sociology, and social welfare. In addition, the University has made significant investments in emerging and new strategic areas of opportunity including engineering and applied sciences, cybersecurity and artificial intelligence, emergency management and homeland security, minority health disparities, RNA science and technology, and advanced weather analytics. Since 2005, the UAlbany has been recognized as a Carnegie RI research institution – one of the “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

The FY 2022-23 New York State Budget allocated $75 million to UAlbany to kick-start the $200M Albany AI Initiative. Under this initiative, there will be an exascale supercomputing system at UAlbany, made available for not only the faculty and students at UAlbany and other SUNY Campuses across the State, but also for government and industrial partners, especially startups in AI. In addition, UAlbany will add an unprecedented 27 new faculty members specializing in artificial intelligence in the coming months, including a founding director for the Institute for Artificial Intelligence (IAI).

Job Description:

Description of Duties:

The Division for Research and Economic Development is an innovative team of administrative professionals dedicated to the delivery of seamless services to the UAlbany research community who continually strive to increase UAlbany’s visibility by creating, advancing, and disseminating new knowledge, discovery, scholarship, and innovations. Our vision is to support and nurture faculty research, scholarship, and artistic endeavors in ways that allow it to secure professional recognition and external funding and engage students at all levels.

As a member of the Division, the Research Facilitator is responsible mainly for providing post award support to faculty of an assigned portfolio of departments or other UAlbany units. Whenever possible, the Research Facilitator will be physically located in close proximity to the departments they serve in order to provide direct and timely support to Principal Investigators (PIs).


  • Assist PI’s with the preparation and submission of post-award transactions, including personnel appointment forms, change forms, labor distribution forms, travel reservations and reimbursements, purchase requisitions, and P-Card reconciliation.
  • Monitor account expenditures utilizing the Research Foundation Reports Center. Provide account summaries to PIs on a quarterly basis or as needed, specifically during the last 2-3 months prior to award termination.
  • Informing researchers about new funding opportunities and general requirements for the awards. Connecting the PIs with the Research Administrators to begin proposal and budget preparations.
  • In collaboration with faculty researchers, the Environmental Health and Safety Office and the Office of Research and Regulatory Compliance promote the efficient, effective, and safe administration of research, and compliance with the applicable rules and regulations imposed by federal, state, and private sponsors, the Research Foundation of SUNY, and the University at Albany.
  • Assist in the preparation of the submission of internal and external programmatic reports.


  • Provide assistance revising the PIs’ CV, Current and Pending Support, and Conflicts of Interest documents.


Minimum Qualifications

  • Bachelor’s degree in sciences, engineering, health sciences, communications, or related fields from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
  • A minimum of two years of experience working in a research environment or equivalent administrative experience.
  • Familiarity with federal, state, and private research funding; compliance regulations for funded projects; budget management.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as a team member in-person and remotely, to multi-task and respond professionally in challenging situations is essential.
  • Experience working with Microsoft Suite of applications (including Microsoft Office and TEAMS) and Adobe applications.


Preferred Qualifications:

  • Familiarity with online funding opportunities search and grant submissions portals, such as Pivot, Grants.gov, NIH RePorter, and Research.gov.
  • Experience in writing/reviewing scientific reports for funded research projects at an institution of higher education.
  • Experience interpreting and applying policies at multiple levels of authority (federal, state, and institutional)
  • 2-5 years’ experience in research administration and compliance.

Additional Information:

Salary Range: $50,000 – $60,000

Subject to change, this position may be eligible for an alternative workplace arrangement.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application.

Candidates must address in their applications their ability to work with culturally diverse populations.

Review of applications will begin immediately and continue until the position is filled.

To apply: