Jobs at Member Institutions & APLU

The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill an Administrative Assistant II position within PDP’s Early Childhood Education and Training Program in Albany, NY.

Description of Duties:

The Administrative Assistant II in the Early Childhood Education and Training Program (ECETP) Unit assists with day-to-day functions related to workforce training programs. This position provides administrative support to trainers including, but not limited to:

• Entering and processing class offerings, registrations and attendance data in Human Services Learning Center database and assisting with project reporting.
• Arranging travel and processing reimbursements for staff and program participants.
• Obtaining quotes and processing purchase requisitions for supplies, equipment, venues, print orders, and other project related needs.
• Assisting with preparation of training materials; facilitate material distribution including shipping to training sites and other locations as needed.
• Answering phones, responding to inquiries, and assisting participants.
• Other duties as assigned to meet project deliverables.

MINIMUM QUALIFICATIONS:

1. High school diploma and four years of progressively responsible office experience.
2. General administrative support experience.
3. Proficiency with computer software, specifically Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) including the ability to format documents of a complex nature.
4. Excellent interpersonal and telephone skills.
5. Excellent written and oral communication skills.
6. Ability to manage, prioritize and complete numerous tasks within established deadlines, attention to detail, and ability to work independently and as part of a team.

8. Ability to lift and carry up to 40 lbs.
9. Ability to occasionally travel on project business to NYS locations, including those not served by public transportation.
10. Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
11. Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

PREFERRED QUALIFICATIONS:

1. Experience processing supply orders and purchase requisitions.
2. Experience making travel arrangements and processing reimbursement requests.
3. Familiarity with childcare programs and provider training regulations.
4. Fluency in Spanish.

SPECIAL NOTES: Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.  Salary is expected to be $35,000-$39,747 (annual).  Persons interested in the above position should submit a letter of application, resume, and the contact information for three work-related references.  Review of applications will begin immediately and continue until the position is filled.  To apply, go to http://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=166700. Applicants may also visit our website at www.pdp.albany.edu for more information. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. Please see the RF Benefits Flyer for more information.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm  As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY  will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. The Research Foundation for The State University of New York, offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.