Employment Opportunities

Jobs at Member Institutions & APLU

Job Postings enable you to post your own job and find other job listings offered by APLU members. This service is free for APLU members. For more information, email info@aplu.org.

University at Albany, SUNY
Research Foundation for SUNY
Posted: 05/26/2023
Assistant Director for Proposal Management *Hybrid Remote*

Assistant Director for Proposal Management (R22-78) *Hybrid Remote*

About RF for SUNY at the University at Albany:
Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Why UAlbany:
Home to nine colleges and schools, 57 centers and institutes, and 675 full-time faculty scholars and researchers, the University at Albany is tackling the challenges of our time and making new discoveries that will enhance the well-being of our future. Halting the spread of HIV. Improving legal counsel for the poor. Restoring Ancient Roman mosaics. The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. Since 2005, the UAlbany has been recognized as a Carnegie R1 research institution – one of the elite “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:
Description of Duties:
Under the general direction of the Director for Pre-Award Services, manage all activities and personnel in the Research Administration unit. Responsibilities include: supervision of all Research Administrators; allocating workload and resources for the submission of all proposals; and oversight of post-award non-financial management activities related to projects. The Assistant Director is responsible for the design and implementation of a cohesive and flexible research administrator team that supports the communication of University policies; fairly applies rules and regulations of all sponsors and the Research Foundation; supports and improves the proposal submission process; and develops and maintains streamlined processes to support the research community.


  • Supervision of Research Administrators:  This includes providing training and direction on all applicable policies, procedures, federal and sponsor regulations; distributing and monitoring workload assignments; review and approval of employee vacation/sick leave requests; conducting performance reviews on an annual basis.
  • Proposal Submissions:  Oversight of all activity related to the submission of proposals including: the proposal intake process, review of solicitations, information related to cost sharing commitments, sub award documentation; review of the completed applications and proposed budgets to ensure accuracy and compliance with University and sponsor requirements; provide advice and guidance to faculty and departmental research administrators as needed during the proposal development process; obtain appropriate campus approvals; and ensure successful submission of the proposal..
  • Post-award non-financial activities: Oversight of all activities related to the management of non-financial award actions including: review of terms and conditions of incoming awards and amendments to ensure award provisions are compatible with University and Research Foundation policy; participate in the programmatic monitoring of awards, working closely with the sponsor, PI, department, post-award and other research related university offices throughout the life of a sponsored project.
  • Review all applicable policies and procedures for compliance and efficiency. Provide recommendations to the Director on policy updates or changes; educate the campus research community regarding all applicable policies and procedures.
  • Maintain knowledge of all federal and state regulations, sponsor regulations, Research Foundation policies and applicable University policies.


  • BA/BS from a college or university accredited by the US Dept. of Education or an internationally recognized accrediting organization
  • 5+ years of progressively responsible experience in research administration or related field
  • Highly service-oriented, team-oriented, and goal oriented, with great flexibility to identify priorities, manage and respond to competing deadlines and priorities
  • Ability to demonstrate professional composure, and maintain a collegial and friendly work environment
  • Demonstrated ability to be detailed oriented, and possess excellent verbal and written communication skills
  • Demonstrated ability to develop policies and procedures to address identified needs and capacity building
  • Excellent collaborative skills, along with the willingness and ability to interact effectively with a diverse constituency
  • Excellent organizational and time management skills required
  • Comfort with or adaptability to utilize a variety of information systems, as well as strong Microsoft Office skills
  • Must be self-directed, possess good judgment and problem-solving skills and be comfortable in a fast-paced, deadline driven environment

Preferred Qualifications:

  • Experience working in Research Administration for a University, College, or a Research Organization.
  • CRA Certification
  • Experience with ORACLE, PreAward Compliance System

Additional Information:
Salary Range: $85,000 – $90,000 DOE

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:
Persons interested in the above position should submit a resume, three work-related references, along with a letter of application to https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=157157

All applicants must address in their application their ability to work with a culturally diverse population.

**Hybrid remote schedule is available, subject to campus policy change

Review of applications will begin immediately and continue until the position is filled.

URL: www.albany.edu/spa/