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University at Albany, SUNY
Research Foundation for SUNY
Posted: 02/24/2023
Financial Reporting Specialist - 2 vacancies**HYBRID**

Financial Reporting Specialist (R23-04)-2 vacancies**HYBRID**

About RF for SUNY at the University at Albany:
Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Why UAlbany:
Home to nine colleges and schools, 57 centers and institutes, and 675 full-time faculty scholars and researchers, the University at Albany is tackling the challenges of our time and making new discoveries that will enhance the well-being of our future. Halting the spread of HIV. Improving legal counsel for the poor. Restoring Ancient Roman mosaics. The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. Since 2005, the UAlbany has been recognized as a Carnegie R1 research institution – one of the elite “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:
Description of Duties:
As a member of the Office of Sponsored Programs Administration, Division for Research, the Financial Reporting Specialist provides post-award financial analysis and support for research grants and contracts received by the Research Foundation for SUNY. Major duties of this position include:

  1. Accurate preparation and timely submission of system generated billings, manual billings and financial status reports in the individualized format dictated by sponsor contacts/grants. Includes the review and interpretation of the contract/grant documentation; identification of expenditures into appropriate budget categories, calculation of expenditures and reporting of cost sharing for invoicing and financial reporting.
  2. Monitoring incoming payments and securing revenue by electronic submission of bank deposit and applying receipts into the Oracle system.
  3. Perform various collection activity to determine the status of payment including contacting sponsoring agencies by phone, electronically or certified letters.
  4. Closeout of all assigned awards. Includes request for budget adjustments, cash transfers, sponsor refunds and ensuring cost sharing is documented in file.
  5. Keep informed with changing sponsor, federal, Research Foundation and University regulations.
  6. Develop and maintain positive working relationships with the members of the University community, as well as funding agencies and collaborating partners to resolve any billing, financial reporting and collection issues.
  7. Run required monitoring reports from the Oracle system.
  8. Other duties as assigned. May include account reconciliations, pulling and reviewing audit documentation.


  • This position requires 4 years of financial experience; or a Bachelor’s degree from a college or university accredited by the U.S. Department of Education or internationally recognized accrediting organization.
  • The successful candidate is self-directed, has proven ability to prioritize duties and meeting multiple deadlines in a fast paced environment; has proven ability to work independently and in an interrelated team environment.
  • Has proven ability to calculate and manage accounting figures, think critically and pay close attention to detail with strong problem solving skills. Flexibility, highly motivated, results-oriented are essential qualities. Needs to be able to make sound, independent decisions and demonstrate an ability to use a high degree of judgement.
  • Computer proficiency with an ability to navigate, utilize and learn web-based software programs. Basic knowledge of Microsoft Office applications with intermediate level of experience for EXCEL. Must have the ability to create spreadsheets, have basic knowledge of formulas and must be able to sort and filter data.
  • Must have outstanding written and verbal communication skills. Has proven commitment to providing outstanding customer service to a wide range of clientele.
  • The University is especially interested in candidates who can contribute to the diversity and excellence of the research community. Applicants must address their abilities to work with a culturally diverse population.

Preferred Qualifications:

  • Experience in a higher education environment and grant/contract management preferred.

Additional Information:
Salary Range: $45,000 – $50,000
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:
Persons interested in the above position should submit a resume, three work-related references, along with a letter of application to https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=158598

**Hybrid remote schedule is available, subject to campus policy change

Review of applications will begin immediately and continue until the position is filled.

URL: www.albany.edu/spa/