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University at Albany, SUNY
Research Foundation for the State University of New York
Posted: 07/14/2023
Grant's Development Associate (R23-44)

Grant’s Development Associate (R23-44)

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Home to nine colleges and schools, 57 centers and institutes, and close to 700 full-time faculty scholars and researchers, the University at Albany is one of SUNY’s flagship, comprehensive research universities. UAlbany is widely recognized for its long-standing academic and research strengths in atmospheric and environmental sciences, biological sciences, business, computer science demography, economics, education, math, political science and public administration, public health, psychology, sociology, and social welfare. In addition, the University has made significant investments in emerging and new strategic areas of opportunity including engineering and applied sciences, cybersecurity and artificial intelligence, emergency management and homeland security, minority health disparities, RNA science and technology, and advanced weather analytics. Since 2005, the UAlbany has been recognized as a Carnegie RI research institution – one of the “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

The FY 2022-23 New York State Budget allocated $75 million to UAlbany to kick-start the $200M Albany AI Initiative. Under this initiative, there will be an exascale supercomputing system at UAlbany, made available for not only the faculty and students at UAlbany and other SUNY Campuses across the State, but also for government and industrial partners, especially startups in AI. In addition, UAlbany will add an unprecedented 27 new faculty members specializing in artificial intelligence in the coming months, including a founding director for the Institute for Artificial Intelligence (IAI).

Job Description:

Description of Duties:


The Division for Research and Economic Development (DfRED) seeks a Grant Development Associate to assist UAlbany faculty and scholars in preparing strong extramural grant proposals for federal, state, and private agencies. The Grants Development Associate will keep abreast of the funding opportunities and regularly inform individuals whose research interests match the requirements of the opportunity. The individual in this position will support faculty members in developing, writing, reviewing, editing, packaging, and submitting grant proposals to funding agencies. This position reports to the Associate Vice President responsible for Faculty Research Advancement and serves as a member of the Faculty Research Advancement Team.

Essential Functions: Primary duties of this position include but are not limited to:

  • Maintaining a current understanding of funding programs of various agencies, for example, NSF, NIH, DOE, DOD, NEH, NEA, NASA, EPA, NOAA, etc. Should be familiar with their missions, Broad Agency Announcements (BAAs), Request for Proposals (RFPs), Dear Colleague Letter, guidelines, and priorities.
  • Researching, identifying, and distributing information about potential funding opportunities to faculty and staff to support institutional priorities.
  • Initiating regular communication and raising awareness about collaborative external funding opportunities.
  • Assisting faculty and staff researchers in all aspects of writing and developing grant applications to external funding agencies.
    • Interpreting and understanding the funding program requirements and guidelines.
    • Offer one-on-one consultations for faculty from all discipline.
    • Preparing a list of required proposal contents based on the program description.
    • Coordinating proposal writing activities of UAlbany scholars for small projects and complex multidisciplinary proposals.
    • Reviewing, editing, and formatting required proposal documents prepared by principal investigators, such as project narratives, summaries, budgets, letters of institutional support, biographical sketches, letters of collaboration and commitments, and other documents.
    • The activities include:
  • Serving as a member of the Faculty Research Advancement team, supporting the University’s grant-seeking efforts, and helping in growing external funding.
  • Helping launch and manage seed funding programs for UAlbany faculty and track the progress of seed-funded projects.
  • Managing pre-submission reviews by subject matter experts of proposals prepared by UAlbany faculty.
  • Help organize and actively participate in the Proposal Writing Course for UAlbany faculty, including preparing written reviews of their proposals.
  • Help in organizing lightning talks, charrettes, and proposal writing workshops.

This is primarily an on-site position with the option to work remotely 2 days per week as permitted by the University Research Foundation and UAlbany’s applicable rules.


Minimum Qualifications:

  • Bachelor’s degree in science, engineering, health sciences, communications, or a related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
  • A minimum of two years of experience in grant development, with an emphasis on proposals to federal agencies.
  • Excellent editing skills, as evidenced by samples of previous work.
  • Excellent written, and verbal communication, and critical thinking skills.
  • Ability to work both independently and as a team member in-person and remotely, to multi-task and respond professionally in challenging situations is essential.
  • Ability to work in an interdisciplinary environment and commitment to the inclusion of individuals of diverse racial, ethnic, and cultural backgrounds and gender identities.
  • Demonstrated ability to manage group scientific writing projects.
  • Familiarity with federal compliance regulations for grant-funded projects, budget outlines, bio-sketches, data management plans, and other supplemental documents is essential.
  • Familiarity with online grant submissions portals, such as grants.gov and research.gov.
  • Experience working with Microsoft Suite of applications (including Microsoft Office and TEAMS) and Adobe applications. Ability to prepare tables, graphics, and illustrations for grant applications.

Preferred Qualifications:

  • A graduate (Masters’ or doctoral) degree in science, engineering, health sciences, communications, or a related field from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
  • Extensive experience in writing/reviewing scientific articles and proposals for funding scientific research projects at an institution of higher education.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
  • Demonstrated success in securing both small and large external funding.

Additional Information:

Salary Range: $65,000- $85,000

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in the above position should submit a resume, writing sample, the contact information of three work-related references, along with a letter of application.

Review of applications will begin immediately and continue until the position is filled.

URL: www.albany.edu/research/22967.php