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University at Albany, SUNY
Research Foundation for the State University of New York
Posted: 05/04/2023
Payroll Distribution Manager (R23-33) **HYBRID**

Payroll Distribution Manager (R23-33) **HYBRID**

About RF for SUNY at the University at Albany:

Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.

Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.

Home to nine colleges and schools, 57 centers and institutes, and 675 full-time faculty scholars and researchers, the University at Albany is tackling the challenges of our time and making new discoveries that will enhance the well-being of our future. The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. Since 2005, the UAlbany has been recognized as a Carnegie R1 research institution – one of the elite “very high research activity” doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.

Job Description:


The Payroll Distribution Manager will be responsible for all transactions related to posting personnel expenditures to sponsored accounts. The position will also review and approve faculty release time appointments and cost sharing of personnel effort, assist the Assistant Director for Grants Management with various projects, as well as supervise a small team of labor distribution staff.


  • Review budgets and make determinations on allowability, allocability, and reasonableness of expenses charged to sponsored accounts.
  • Perform in-depth review and approval of faculty release time appointments.
  • Perform calculations and complete required forms necessary for input into the business system.
  • Monitor monthly reconciliation reports to ensure that the appropriate reimbursement amounts have been generated.
  • Supervision of payroll distribution staff; includes providing training and guidance on all applicable policies, procedures, federal and sponsor regulations, as well as distributing and monitoring workload assignments.
  • Identify sponsored awards with cost share commitments and initiate the appropriate paperwork to document personal effort cost sharing. Review monthly monitoring report to ensure compliance with sponsor requirements.
  • Monitor payroll suspense, payroll shortages, and payroll overpayments to ensure appropriate and timely corrective actions are taken.
  • Communicate regularly with Project Directors, Project Administrative Staff, and sponsored funds staff regarding the status of release time appointments and cost sharing commitments.
  • Maintain a strong knowledge of the most current versions of federal, Research Foundation and University regulations pertaining to the administration of grants and contracts.


  • Advise and assist with the preparation of various management reports and special projects.
  • Other reasonable duties as assigned.


Minimum Qualifications:

  • Bachelor’s degree in a related field (i.e. Finance, Accounting, Business Administration, etc.) from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization
  • 2-3 years of administrative experience, preferably in an educational institution
  • Self-directed and able to prioritize duties to meet multiple deadlines
  • Able to make sound independent decisions and demonstrate an ability to use a high degree of judgement
  • Detail oriented
  • Strong written and verbal communication skills
  • Strong computer and/or analytical skills
  • Strong customer service skills

Preferred Qualifications:

  • Familiarity with Oracle accounting applications
  • Experience with 2 CFR 200, RF, and UAlbany sponsored programs policies and procedures
  • Prior supervisory experience

Additional Information:

Salary Range: $65,000 – $70,000 Depending on experience

Subject to change, this position may be eligible for up to 60% alternative workplace arrangement.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

Application Instructions:

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. To apply, go to https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=161924

Review of applications will begin immediately and continue until the position is filled.

Applicants must also address their abilities to work with a culturally diverse population.

URL: www.albany.edu/spa/