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University of Illinois at Urbana-Champaign
College of Agricultural, Consumer and Environmental Sciences - Office of Research
Posted: 04/10/2023
Assistant Director for Research Administration

College of Agricultural, Consumer and Environmental Sciences
Office of Research
University of Illinois Urbana-Champaign

Assistant Director for Research Administration


Everything the College of ACES does is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
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Title: Assistant Director for Research Administration

Primary Position Function/Summary: This position will oversee all administrative and financial aspects of the Illinois Agricultural Experiment Station (IAES) in the College of Agriculture, Consumer, and Environmental Sciences’ (ACES) Office of Research related to the USDA-NIFA formula fund process ensuring relevant state and federal laws and University procedures are applied and compliant with all USDA reporting requirements. This position will develop processes and tools to streamline monitoring and reporting efforts and allocation of resources.

Major Duties and Responsibilities:
Capacity Fund program management
o Manage the lifecycle of all capacity-funded projects, including the proposal process, project initiation, reporting, and close-out
o Serve as the administrative and financial liaison to ACES departments regarding matters related to capacity fund management
Financial oversight and reporting
o Monitor the operating budget of the IAES and manage allocation and distribution of capacity funds to departments and investigators
o Monitor expenditures, track future commitments and forecast the potential allocation of capacity funds using the BA4 system
o Manage cost share requirements
o Oversee the development and submission of all financial and annual reports to the sponsor
o Develop and provide programmatic and financial reports to Office of Research leadership
Process and resource development
o Develop processes and tools to streamline monitoring and reporting efforts and the allocation of resources
o Create resources to improve the dissemination of information and transparency of processes regarding capacity funds for departmental staff and faculty
o Other duties as assigned

Position Requirements and Qualifications:
Education: Bachelor’s degree in business administration, management, or a field related to the position. Masters’ degree preferred.
· Three (3) years of professional business, financial, and/or managerial work experience in research administration, including external grant reporting.
· Demonstrated experience in accounting, budgeting, or resource planning in a university setting.
· Experience with BA4 or similar financial software applications.
· Illinois Certified Research Administrator designation.
· General understanding of Federal Capacity Funds

Knowledge, Skills and Abilities:
Knowledge of University organizational structure, accounting system, and policies and procedures. Strong background in accounting principles and sponsored research pre- and post-award administration. Ability to act with initiative and make independent decisions with minimal direct supervision. Strong communication and interpersonal skills; strong analytical and problem-solving abilities. Ability to communicate and work effectively with both internal and external personnel. Ability to plan work with changing priorities and work under pressure. Ability to read and understand written material and extract important points. Ability to act with discretion when handling sensitive or confidential information. Proven track record of excellent customer service. Results-oriented with strong organizational and time management skills, and capable of meeting tight deadlines and juggling multiple priorities. Excellent analytical and problem-solving skills. Ability to act independently and exercise sound judgment. Strong oral and written communication and interpersonal skills. Ability to interact with a broad array of internal and external stakeholders.

Appointment Details: The position is classified as a 100%-time Business Administrative Associate on a 12-month service basis. The team leverages hybrid, remote work schedules. Immigration sponsorship is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Salary/Appointment: Commensurate with education and experience. The starting date will as soon as possible after the closing date.
Procedures: Applications must be received by 6:00 pm (CST) on Thursday, April 20, 2023. Apply for this position using the Apply Now button at the top or bottom of the posting on jobs.illinois.edu and upload a letter of application, resume, and the names, address, phone numbers and e-mail addresses of three professional references. All requested information must be submitted for your application to be considered. Transcripts may be requested. For further information about this position, candidates may contact search committee chair, Barbara Godlew at godlew2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.